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Board Minutes

Board Minutes – May 11, 2020

The Adams County Board of Supervisors met on Monday, May 11, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Dixon to approve today’s agenda along with the minutes of the May 4th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone gave an update on Secondary roads. The department is nearing completion of hauling local limestone road rock. Approximately 1,500 ton more of Rip Rap for the EWP project on Birch Avenue still needs to be hauled. The “East” EWP project has a preconstruction meeting scheduled for May 21st.   Juniper Avenue grading will likely begin the last week of May or the first week of June. Malone also discussed a concrete cistern located fully in the right of way on Tulip Avenue. The cistern is a hazard to the traveling public and is addressed in section 318 of Iowa Code. An agreement between the land owner and Adams County is being drafted by the County Attorney for its removal. The board asked about blading of Mulberry Avenue last week, Malone reported that it was bladed last week prior his traversing it Wednesday on his way to check on bridge Mercer 7.

Birt moved, seconded by Shipley to approve Resolution 2020-26 to transfer $10,000 from the Local Option Sinking Fund to the Debt Service Fund and $82,153.75 from the Local Option Sinking Fund to the Local Option Fund.  All supervisors voted aye. Motion carried. 

            Discussion was held regarding the abandoned railroad bed in Grant Township. After researching the properties none of the abandoned railroad bed was owned by Adams County.

Dixon moved, seconded by Birt to approve the revised Adams County Infectious Disease Action Plan. This allows employees to travel again, but asks them to self-monitor their health and report any symptoms to their supervisor. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve the claims as presented. All supervisors voted aye. Motion carried. 

Solutions IncMaint       1,431.85 2
Access SytmsRepairs           588.00 1
ACEDCContrib.-Oth Gov.&Org     25,000.00 1
Adams Co TreasReimb             57.00 1
Adams Co AmbCont       3,333.32 1
Free PressLegal           581.38 2
Ahlers & Cooney, P.C.Admin Costs       1,250.00 1
AkinRepair           953.28 3
AkinREPAIR             30.96 1
Arnold Supplyrepair           103.60 1
Barton,CoreyOth Labor related servi       3,900.00 1
Boswell,TomWages-Temp,PT Empl.             29.06 1
Calhoun-Burnsoutside engin     37,436.99 1
Capital SanitarySup           333.86 1
CHI Healthscreening             66.00 1
CJ Cooper & AssocSafety           105.00 1
Cornhusker Intnlrepair             74.19 1
CSSI- Terry TaylorCustodial Sup           293.75 1
CSSI- Terry TaylorGeneral Rep     13,511.21 1
Dollar Generalsup             12.90 1
Dollar GeneralSup             59.25 1
Electrical EnginMaintenance Agree           882.65 1
Farmers Mutualphone           147.43 1
Fastenal Cosup           137.99 1
Feeders Grainsup       2,302.36 1
Feeders GrainSup       1,848.36 1
Frank’s BodyRepair           182.36 1
Garden & Assocoutside engineer           144.00 1
Carl GoodsonReimb           205.40 1
Gray,MickPhone & Fax Service             35.00 1
Guthrie Co. SheriffLegal & Ct-Related Serv.             15.08 1
Hawkeye CCSchool or mtg exp       4,370.00 1
Hilyard,ThatcherOther           349.00 1
IA DNRLicense           300.00 1
IA Dep of AgRegistr fees/Meet/Sc             15.00 1
IACCVSOOther             50.00 1
ICEAtraining           100.00 1
InfomaxRental           101.50 1
InfomaxEquip           105.11 2
Karl ChevroletMotor Vehicle     30,735.50 1
Lloyd & Meredith Inc.Minor Equip/Hand Tools           721.90 1
Karl McCartyreimb             30.00 1
McNeil,SandraOther           379.00 1
MidAmericanutilities             44.03 1
Midland GISServ           360.00 1
MTE Office CenterOffice Sup/Exp           136.02 1
O’Reilly Automotiverepair               6.99 1
Office Machsupplies             69.57 1
Office MachSup           964.00 4
Omaha Truck Centerrepair           904.69 1
Parr,TaylorOther           424.00 1
Pattison Sand Corock     15,209.21 1
Travis PaulReimb             60.00 1
Petroleum MarketersIns       1,142.00 1
Poor Boyz LLCSanitat Disp           593.75 1
Power Planrepair       1,097.13 1
Red StarSup           412.50 1
Rick’s AutoRepair           103.28 1
RJs PlumbingRepair           219.19 2
Robinson ImpleFuel, Tires, & Lub           272.17 1
Schafer Weldingrepair             45.00 1
Schafer WeldingSup           250.00 1
Schildbergrock  101,258.76 1
SEATDues & Member           150.00 1
Peterbiltrepair           628.46 1
SIRWAutilities             87.00 1
Snyderoutside engineer       5,900.00 1
Templeton,MickWell Plugging           500.00 1
Trumblee,KristineOther       1,504.00 1
Turf SolutionsServ             90.00 1
Union Co.MAINT       4,093.26 1
United Farmer Coopfuel       9,699.13 1
United Farmer CoopFuel, Tires, & Lub             37.04 1
VanguardMainten Agree       1,925.00 1
Verizon Connectradios           477.05 1
Verizon Wirelesscomputer             68.56 1
Thomas Williamsreimb             30.00 1
Williams,ChadPhone & Fax Service             60.00 1
Zieglerrepair       2,653.98 1
Grand Total   283,785.01  

Birt moved, seconded by Shipley to adjourn the meeting and to set the next meeting to Monday May 18th at 9:00 am.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – May 4, 2020

The Adams County Board of Supervisors met on Monday, May 4, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda with the correction of the next regular meeting being May 11th along with the minutes of the April 27th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone reported to the board there was vandalism on a barrier closing a bridge on Mulberry Avenue crossing the East Nodaway River. The crew is getting local rock hauled and will start doing larger diameter more involved tubes in the near future.

Birt moved, seconded by Shipley to approve Resolution 2020-25 to execute the contract with ESB Clark Heavy Construction of Red Oak for the East Stream Bank stabilization project. All supervisors voted aye. Motion carried. 

            Shipley moved, seconded by Dixon to approve purchasing one additional radio for the Secondary Roads Department. All supervisors voted aye. Motion carried. 

            Terry Taylor with Communications Solutions of S. Iowa presented a quote to upgrade and replace some of the Court House security system. Dixon moved, seconded by Birt to approve the quote of $6,977.50 from Communications Solutions of S. Iowa. All supervisors voted aye. Motion carried. 

            Jamie Hogan, Otto Petersen, Kirk and Lynn Brandt spoke to the board regarding Mulberry Ave. The county has put 3-inch rock down on the road to try to reestablish a base and it has popped multiple tires and also ruined equipment. The group asked for more maintenance for Mulberry Avenue as there is significant heavy traffic on it. Engineer Malone and Roads Supervisor Karl McCarty discussed with the group the plan to rebuild Mulberry Ave south of Hwy 34 but there are time and budget restrictions. They understood their concerns but the 3-inch rock was needed to establish a base again. Also there hasn’t been as much rain this spring to help settle and tie in the 3-inch rock. Once the base and crown are established with the three-inch rock they intend to put smaller inch rock on to top dress it as the budget allows. They assured them they are doing the best they can with their budget to address it.

            Birt moved, seconded by Shipley to set the Public Hearing for the FY 19-20 Budget Amendment for Tuesday May 26th at 10:00 am. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Maynes to adjourn the meeting setting the next meeting to Monday May 11th at 9:00 am.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes April 27, 2020

The Adams County Board of Supervisors met on Monday, April 27, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve today’s agenda and the minutes of the April 20 meeting.  All supervisors voted aye.  Motion carried. 

Supervisor Doug Birt requested to amend the agenda to add discussion and possible execution of Contract with JNC for West Stream Bank Stabilization per the request of County Engineer Travis Malone and also to add discussion and possible action on opening the courthouse to the public.  Maynes moved, seconded by Shipley to approve the day’s amended agenda.  All supervisors voted aye. Motion carried.  

            Dixon moved, seconded by Shipley to approve executing the contract with JNC for the West Stream Bank Stabilization project. All supervisors voted aye. Motion carried. 

            Discussion was held on the letter of support for US Highway 34. 

Birt moved, seconded by Shipley to approve the claims as presented. All supervisors voted aye. Motion carried. 

Adams Co SheriffServ68.001
AkinRepair17.141
Alliant EnergyUtilities120.711
Gary Boswellright of entry200.001
Camden,Ronnieright of entry300.001
Central IA Distrib IncSup4,987.001
Charm-TexJail Supplies105.931
Michael Clineright of entry375.001
Corning Munutilities407.711
Corning MunUtil2,589.683
Corning RentalRent424.001
Dasher ElecServ333.001
Sarah DittmerServ293.481
Dollar GeneralSup21.751
Dvorak, EDOther694.001
Fastenal Cosup449.511
First Natl BankInt-Other Debt6,893.771
First Natl BankOther LT Debt Rede176,259.431
FrontierPhone258.672
Geer SantitationUtil180.001
Geer SantitationUtil150.001
Grn Valleyutil37.501
Hardisty,Tonysup96.001
Hogan,Michaelright of entry562.001
HyVeesup21.771
HyVeeSup636.163
I.A.C.C.B.Dues & Member1,100.001
IA Law AcademyEdu300.001
JC Grafixsup336.001
JEO Consultingoutside engin380.001
Lincoln Ctr Truckrepair4,607.131
Mail ServServ124.841
Karl McCartyreimb30.001
MidAmericanutilities14.521
Midwest Perf Patchsup807.501
Midwest Wheelsup27.121
Newton Doorsrepair85.001
Office MachSup356.344
Pattison Sand Corock43,165.261
Polk Co TreasMed/Health Serv.184.771
Rademaker,DevanOther164.001
Jim ReileyReimb57.081
Reporting ServLegal & Ct-Rel Serv.80.001
RJs PlumbingRepair3,959.012
Service TechsParts86.231
Snyderoutside engin59,643.091
SW IA RECutili602.141
SW IA RECUtil2,889.013
SWCCReg110.002
Timmerman,Andrewright of entry875.001
U.S. BankData Processing Exp3,328.131
U.S. BankOffice Sup/Exp462.001
U.S. BankOther Sup/Equip271.201
U.S. BankPostage & Mail2,911.401
U.S. BankSchool or mtg exp2,238.541
U.S. BankSup356.041
U.S. BankPhone/Fax Service158.911
UMB BankBank Charges13,420.003
UMB BankGO Bond Redem275,000.001
UMB BankInterest-GO39,467.502
UMB BankInterest-Oth Debt150.001
UMB BankOther LT Debt Rede60,000.001
Union Co AuditorAdmin61,151.001
Verizon WirelessMaint Agreements480.801
Wellmark BCBSEmp G.Ins-Co.Contrib1,261.301
Thomas Williamsreimb30.001
Grand Total 777,153.07 

            Jayne Templeton of Miltner Insurance provided information to the board on the county’s health insurance plan. 

Shipley moved, seconded by Maynes to approve the quote of $3,311 from Communications Solutions of S. Iowa for upgrading the ADA door to the courthouse. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Shipley to approve the quote for $6,443.50 from Communications Solutions of S. Iowa to upgrade the Security System for the Law Enforcement Center. All supervisors voted aye. Motion carried. 

            Discussion was also held on opening the courthouse to the public and the ramifications of those actions.  The department heads will be putting together a strategy to begin implementation of a plan going forward. 

             Dixon moved, seconded by Birt to approve adjourning the meeting. All supervisors voted aye. Motion carried.

            Committee reports were given as following:  Akin – ACEDC, April 20, 5th Judicial District, April 22, Southern Hills, April 24; Birt – DHS DCAT, April 17, Heartland, April 23.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – April 20, 2020

The Adams County Board of Supervisors met on Monday, April 20, 2020 at 9:00 am in the Adams County Courtroom with electronic access via ZOOM with the following members present: Scott Akin, Merlin Dixon, Bobbi Maynes, and Leland Shipley. Doug Birt was absent. The meeting was called to order by Chairperson Akin. Shipley moved, seconded by Dixon to approve the minutes from April 13, 2020 and the agenda for the day. All Supervisors voted aye. Motion carried.

No Public Comments.

Sheriff Alan Johannes presented vehicle quotes for replacing the department’s vehicle that was totaled due to an accident: 2020 Silverado from Karl Chevrolet for $31,523.10 and a 2020 F150 from Ford for $34,992 Shipley moved, seconded by Dixon to approve the quote from Karl Chevrolet for $31,523. All Supervisors voted aye. Motion carried.

            Shipley moved, seconded by Dixon to approve the bid packet for granular resurfacing.  All supervisors voted aye.  Motion carried.  The board approved the execution of the contract for Juniper Avenue.  Engineer Malone informed the board that the county will be receiving a check from FEMA in the amount of $29,000 for Elm Avenue.

            EMA Director Bill Lyddon presented to the board a change order for the Motorola Contract in the amount of $33,898. $28,800 of the change order is to strengthen the tower at the Courthouse to handle the new radio equipment with the remainder of the change order to upgrade four radios for the Prescott and Corning Fire Departments. Lyddon also provided the structural strength report of the tower. Maynes moved, seconded by Shipley to approve the Change Order. All Supervisors voted aye. Motion carried.

            Discussion was held on the current health insurance policy for the county’s employees and its costs.  The board requested additional information to further the discussion.

            Shipley moved, seconded by Dixon to approve the quote from Communications Solutions of S. Iowa for electronic door locks in the amount of $12,151.04.

            Maynes moved, seconded by Dixon to approve the resignation of Byron Brown from the Board of Adjustments with thanks for his service.  All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Dixon to approve the appointment of William Snyder for the remainder of the term to the Board of Adjustments. All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Shipley the approval of the Chain of Command as delegated by each department except Secondary Roads and the County Engineer for the purposes of the COG plan.  All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Shipley to adjourn the meeting.  All Supervisors voted aye. Motion carried.

ATTEST:  Scott Akin, Chair, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – April 13, 2020

The Adams County Board of Supervisors met on Monday, April 13, 2020, at 9:00 am by electronic means via ZOOM with the following members present: Scott Akin, Doug Birt, Bobbi Maynes, Leland Shipley and Merlin Dixon.  The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve the minutes from April 6, 2020 along with the day’s agenda after amending it to include Ambulance Discussion.  All supervisors voted aye. Motion carried.  

            Kelly Campbell of the US Census shared with the board that the residents of Adams County have been doing a great job completing the 2020 census.  55% of residents have responded by self-reporting the census.  He reminded everyone that the census is vitally important for future funding for Census results help determine how billions of dollars in federal funding flow into states and communities each year.

            Birt moved, seconded by Dixon to approve resolution 2020-20 the FY 2021 Iowa DOT Secondary Roads Five-Year Plan.  All supervisors voted aye.  Motion carried.

            Birt moved, seconded by Shipley to approve resolution 2020-21 plans, specifications, and form of contract for Streambank East Project (Agreement NR206114XXXXC007). All supervisors voted aye.  Motion carried. 

            Shipley moved seconded by Maynes to approve Resolution 2020-22 of award of contract for Streambank East Project (Agreement NR206114XXXXC007) to ESB Clark Heavy Construction for $166,677.  All supervisors voted aye.  Motion carried.

Shipley moved seconded by Maynes to approve Resolution 2020-23 plans, specifications, and form of contract for Streambank West Project (Agreement NR206114XXXXC017).  All supervisors voted aye.  Motion carried.

Shipley moved seconded by Maynes to approve Resolution 2020-24 award of contract for Streambank West Project (Agreement NR206114XXXXC017) to JNC Construction for $204,221.50.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve the renewal for the Wellmark Insurance Plan with an increase of approximately 2.22%. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Dixon to approve the Recorder’s Quarterly Report. All supervisors voted aye.  Motion carried.

Maynes moved, seconded by Dixon to approve the Treasurer’s Quarterly Investment Report. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve the 2020 Weed Commissioner Notice. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Maynes to approve the FMTC Fiber Optic Services Quote for the Courthouse. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve the Adams County, Iowa Infections Disease Action Plan COVID-19 Pandemic. All supervisors voted aye.  Motion carried.

Discussion on a quote from Communications Solutions of S. Iowa for Electronic Door Locks was tabled until the board was able to gather additional information.

Discussion on Chain of Command for the COG Plan was tabled.

Discussion was held concerning Adams County Ambulance Service. 

Birt moved, seconded by Maynes to approve the claims presented. All supervisors voted aye. Motion carried.

Solutions IncMaint        2,351.53 2
Adams Co AmbCont        3,333.32 1
Free PressLegal            738.48 4
Free PressLegal Pub            251.12 1
AgriVisionREPAIR            203.44 1
Ahlers & Cooney, P.C.Admin Costs        1,250.00 1
AirgasWelding Sup            308.70 1
AkinRepair            115.98 2
AkinREPAIR            134.66 1
Arnold SupplyREPAIR        1,203.47 1
Rebecca BissellReimb            100.00 1
Bob Barker CoSup            644.73 3
Boswell,MorrisOther              82.00 1
Calhoun-Burnsoutside eng      22,536.60 1
Capital SanitarySup            409.15 2
Carmichael, AudreyTownship Trust              15.00 1
Charm-TexCustodial Sup              62.90 1
Charm-TexOther Sup/Equip              44.90 1
CHI Healthmed screening            215.00 1
Cornhusker Intnlrepair        4,968.50 1
Corning TireRepair            407.78 1
CumminsMain            419.66 1
Dollar Generalsup              21.50 1
Dollar GeneralSup                9.15 1
Farmers Mutualphone            147.86 1
Feeders Grainsup        1,456.60 1
Feeders GrainSup            112.25 1
Frye,JanelleOth Labor rel servi              85.00 1
GallsSup              22.50 1
Garden & Associatesoutside engineer            913.00 1
Good SourceSup            367.34 1
Carl GoodsonReimb            185.00 1
Gray,MickPhone & Fax Service              35.00 1
Grn ValleyServ            242.00 1
Jason GreenServ              45.00 1
Mike HaynesServ              45.00 1
IA DOTsupplies            888.09 1
IA Law AcademyEdu            750.00 1
InfomaxRental            101.50 1
InfomaxEquip              96.46 2
IA Dept AgFee                4.50 1
IA St Med ExaminerServ        2,025.00 1
IA Prison IndSigns            225.00 1
ISACA TreasurerDues & Memb            225.00 1
Jackson RepairFuel, Tires, & Lub            704.95 1
LabSourceOther Sup/Equip            227.13 1
Mail ServServ            148.73 1
Massena Ag SupplyOther Sup/Equip            728.86 1
Maynes, ArnoldTownship Trust              15.00 1
MediacomUtil        1,436.60 4
Metal Culvertsmaterials            117.52 1
MOCICSchool/mtg exp            100.00 1
MidAmericanutilities              56.75 1
Morgan Truckingequip        1,800.00 1
MTE Office CenterOffice Sup/Exp            662.95 2
Northland Prod Corepair            203.40 1
Office Machsupplies            157.75 1
Office MachSup            464.26 2
Olive,DougTownship Trust              15.00 1
Omaha Truck Centerrepair            352.23 1
Page Co. SheriffLegal & Ct-Rel Serv.              49.60 1
Pattison Sand Corock        4,879.49 1
Travis PaulReimb            574.78 1
Petersen TireSup            470.00 1
Pitney BowesSup              59.49 1
Poor Boyz LLCSanit Disp            593.75 1
Power ServicesGeneral Repairs        8,238.23 1
Power Planrepair            147.12 1
PrimroseFood & Prov        4,976.00 1
Red StarSup              25.80 1
Richey,SamOther              82.00 1
Rick’s AutoRepair            419.04 3
Robinson ImplementREPAIR              44.16 1
Schildbergrock   139,037.30 1
Secretary of StateLic, Permits, Ex F              30.00 1
Shepherd RepairServ            240.80 1
Peterbiltrepair            200.57 1
SIRWAutilities              87.00 1
SIRWAUtil            116.28 1
SWCCReg              65.00 1
State Hygienic LabWell Plugging              28.00 1
Storey KenworthySup            824.41 2
Sychra,RoseanneTownship Clerk             120.00 2
TAW CompServ            130.00 2
Taylor Co SheriffServ            117.04 3
TEK Buildersrepair      46,977.80 1
Templeton, JayneTownship Clerk               20.00 1
Treasurer, IAOth Svcs – taxes col        6,480.00 1
Union Co AuditorAdmin        1,099.74 1
Union Co SheriffServ              14.00 1
United Farmer Coopfuel      15,134.27 1
United Farmer CoopFuel, Tires, & Lub        2,861.22 2
USPSPostage            100.00 1
Verizon Connectradios            530.05 1
Verizon Wirelesscomputer              68.56 1
Vogel & Thomas Hardsup              97.80 1
Vogel & Thomas HardCustodial Sup            405.74 3
Vogel & Thomas HardHardware              34.99 1
Vogel & Thomas HardOther Sup/Equip            318.34 2
Doug WallaceServ              45.00 1
WashworksExp            100.00 1
Watson & Ryan PLCLegal & Ct-Rel Serv.        1,579.16 1
Williams,ChadPhone & Fax Service              60.00 1
Zieglerrepair            306.00 1
Grand Total    292,779.33  

Birt moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – April 6, 2020

The Adams County Board of Supervisors met on Monday, April 6, 2020, at 9:00 am by electronic means via ZOOM with the following members present: Scott Akin, Doug Birt, Bobbi Maynes, Leland Shipley and Merlin Dixon.  The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Birt to approve the minutes from April 3, 2020 along with the day’s agenda.  All supervisors voted aye. Motion carried.  

            There were no public comments.

            Birt moved, seconded by Dixon to approve resolution 2020-17 the FY 2021 Iowa DOT Secondary Roads budget.  All supervisors voted aye.  Motion carried.

            Shipley moved, seconded by Dixon to approve resolution 2020-18 the FY 2020 Five-Year Plan Amendment. All supervisors voted aye.  Motion carried. 

            Maynes moved seconded by Shipley to approve the Adams County, Iowa Infections Disease Action Plan concerning the COVID-19 Pandemic.  All supervisors voted aye.  Motion carried.

The Board opened the sealed bids for NR206114XXXXC007 and NR206114XXXXC017.  Bids are going to be tallied by the engineer and a recommendation along with awarding the contract will be held during the board meeting on April 13, 2020.

The next meeting is scheduled for Monday, April13, 2020 as the board will be returning to their regular schedule of Monday mornings. 

Dixon moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – April 3, 2020

The Adams County Board of Supervisors met on Friday, April 3, 2020 at 9:00 am by electronic means with the following members present: Scott Akin, Doug Birt, and Bobbi Maynes. Leland Shipley and Merlin Dixon were present electronically.  The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve the day’s agenda.  All supervisors voted aye.  Motion carried.  Dixon moved, seconded by Maynes to approve the minutes from March 27th and March 30th.  All supervisors voted aye. Motion carried.  

            During the public comment section of the meeting, Mayor of Corning Jan Leonard shared her concerns about opening the swimming pool this summer due to issues related to COVID-19.

            Treasurer Nancy Barnes reported that 88% of second half property taxes has been collected.  There will be no penalties or interest accessed until April 16th on unpaid property taxes this year due to the Governor’s proclamation concerning COVID-19.

Dixon moved, seconded by Birt to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – March 30, 2020

The Adams County Board of Supervisors met on Monday, March 30, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve the day’s agenda along with the minutes from March 23rd.  All supervisors voted aye. Motion carried.  

            Dixon moved, seconded by Birt to approve exercising the option to extend the fuel contract with United Farmers Coop.            All supervisors voted aye. Motion carried.  Engineer Malone alerted the board about the possibility of reduced road use tax revenue due to decreased fuel sales from the effects of the COVID-19.  This might affect the budget and the ability to do projects in the future. 

            Opening of the Bids was held at 9:30 am. Engineer’s estimate was $200,000. The bids were as follows: United Construction Services out of Atlantic – $192,089.00, Absolute Concrete out of Des Moines – $239,979.50, Crain Construction out of Clarinda – $218,690.80.

Birt moved, seconded by Dixon to approve the bid for Juniper Ave to United Construction Services out of Atlantic. All supervisors voted aye. Motion carried. 

            Birt moved, seconded by Dixon to approve extending the previous COVID-19 decisions made at the Board of Supervisors meeting on March 18th from March 31st to April 15th.  All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – March 27, 2020

The Adams County Board of Supervisors met on Friday, March 27, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve the day’s agenda along with the minutes from March 16th and March 18th. All supervisors voted aye. Motion carried.  

            Engineer Travis Malone updated the board on his department. They are hauling rock and cutting trees. Farm to Market plans were approved, so Malone will start that paperwork and preparing for bid letting. He’s also submitted costs for EWP funding.

Shipley moved, seconded by Birt to approve a two-year contract with Go Daddy to move the county’s email to the Microsoft Office 365 email platform for $3110.40. All supervisors voted aye. Motion carried.

Shipley moved, seconded by Dixon to approve the Certification of Cost Allocation Plan. All supervisors voted aye. Motion carried.

EMA Director Bill Lyddon updated the board on the COVID-19 Pandemic. We have received a shipment of masks, gloves, and face shields. He is collecting information for making another request for Personal Protective Equipment (PPE).

            Lyddon also gave an update on the radio system. Motorola is still placing equipment for all the departments. They are being screened for health concerns before being allowed into the departments.

            Birt moved, seconded by Shipley to set the COOP COG committee with Maynes and Akin as the Supervisors representatives along with all the department heads. All supervisors voted aye. Motion carried.

            Dixon moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

Committee reports were given as following: Dixon – SCI 911, March 29, Electronic; and Shipley – MATURA, March 24, Electronic; Maynes – Crossroads, March 23, Electronic; Akin – Emergency Management, March 18, Corning, Southern Hills, March 20, Corning, ACEDC, March 20, Noon.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – March 23, 2020

The Adams County Board of Supervisors met at the Corning Community Center on Monday, March 23, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve the day’s agenda. All supervisors voted aye. Motion carried.

            Mayor Jan Leonard offered the Corning Community Center as a meeting location as there was more room for social distancing and for the ability to maintain open meetings to the public.  The community center is closed to the public currently and will only be used for Corning City Council and Adams County Board of Supervisor meetings. 

Shipley moved, seconded by Birt to approve Utility Permit 20-3 for Mediacom to bore under the road on 220th St. All supervisors voted aye. Motion carried.

            Engineer Travis Malone presented three rock placement maps to the board: dolomite rock, limestone rock on local roads, and Farm to Market routes for bid. 

            Birt moved, seconded by Shipley to approve Contract FY21 between Adams County and the Taylor County Public Health.  All supervisors voted aye. Motion carried.

Shipley moved, seconded by Maynes to approve signing a letter of support for Southwestern Community College (SWCC) Adult Education and Literacy Program (AEL). All supervisors voted aye. Motion carried.

Shipley moved, seconded by Maynes to approve Resolution 2020-16 Providing Cooperation with other Governmental Units in the Creation and Operation of the Service Delivery Region 14 Consortium. All supervisors voted aye. Motion carried.

            Emergency Management Director Bill Lyddon gave an update on the COVID-19 situation.

            Lyddon gave information to the board regarding a County Disaster Declaration and an Emergency Declaration. An Emergency Declaration gives more power to the county for making emergency decisions regarding a specific plan for a specific amount of time.

            Lyddon also explained a Continuity of Operations Plan / Continuity of Government (COOP COG Plan). He is wanting each department to start thinking of what their essential functions are and to think of what obstacles and hazards there are to those functions. The next step would be to prioritize the essential functions to create a plan of what is necessary to continue the basic functions of government.

Birt moved, seconded by Maynes to set the Chain of Command as follows: Quorum of the Board of Supervisors. If a quorum can’t be made the following will then be established: Chair, Vice Chair, followed by Tenure of the board. All supervisors voted aye. Motion carried.

The board decided they will start meeting on Monday and Friday mornings at 9:00 am until further notice and will be meeting at the Corning Community Center.

Maynes moved, seconded by Birt to approve claims.  All supervisors voted aye. Motion carried. Claims were approved as follows:

Solutions IncMaint       2,240.73
AirgasWelding Sup          288.58
Alliant EnergyUtilities          253.19
Rick BissellServ             60.00
Boswell,MorrisOther             84.00
Dale CarmichaelServ             60.00
Central IA DetServ          400.00
CHI HealthReg fees/Meet/Sc          215.00
Coast to CoastSup          299.99
Corning Munutilities          651.04
Corning MunUtil       2,655.54
Cost AdvisoryServ       4,125.00
Dasher ElecServ             53.00
DASDues & Memberships             50.00
FrontierPhone          282.92
Greater Reg MedDoc and/or Hosp. Care          149.52
Grn ValleyServ             82.70
Ramon Haleysafety reimb          128.39
Hinrichs,JoleneWell Plugging          500.00
HyVeeSup          585.96
IA DOTsupplies          344.22
InfomaxEquip             59.69
JC GrafixSUP          264.00
JEO Consultingoutside engineering          909.00
L&N DocksBoat Docks          310.96
Law EnforcementOffice Sup/Exp          167.00
Larry MaederWEED COMM          120.00
Microfilm ImagingPreserv/Tech          140.00
Montg Co Sherifflegal             34.00
Benjamin MullenReimb          501.90
Mullen, TonyTownship Trust Fee             60.00
Nishna ProductionsServ             96.76
Nishna Valley Bldersserv.    73,216.81
Northern Toolsup          189.64
Northland Products Corepair          608.50
Office MachSup          299.13
Pattison Sand Corock    39,426.62
Petersen TireSup             79.00
Pitney BowesPostage          334.32
PrimroseFood & Provisions       3,880.00
Jim ReileyReimb             57.13
Richey,SamOther             82.00
Robinson ImplFuel, Tires, & Lub          453.92
Rodriguez,LisaOth Labor rel servi             40.00
Rueter’srepair       4,157.65
Rush PrintingSupplies          420.15
SafarilandSup             29.21
SchildbergRock          251.63
SIRWAUtil          130.78
Snyderoutside engineering       7,856.91
SW IA RECutili          940.92
SW IA RECUtil       2,892.48
TAW CompServ       2,278.39
U.S. BankCrime Dog Exp             61.98
U.S. BankData Processing Exp          358.88
U.S. BankDues & Memberships             25.00
U.S. BankJail Supplies               2.14
U.S. BankMinor Equip & Hand Tools          153.35
U.S. BankOffice Sup/Exp          270.00
U.S. BankPostage & Mailing               4.60
U.S. BankReg fees/Meet/Sc          150.00
U.S. BankSchool or mtg exp          112.80
U.S. BankSup          295.96
U.S. BankPhone & Fax Service          105.87
USPSPostage       1,327.55
United Farmer Coopfuel       4,351.84
United Farmer CoopFuel, Tires, & Lub          107.61
United Farmer CoopFuels       1,734.43
Verizon WirelessMaint Agreements          481.12
Kevin WynnServ             80.00
Zieglerrepair       2,620.97
Grand Total   166,042.38

Shipley moved, seconded by Dixon to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors                Rebecca Bissell, Adams County Auditor