Board Minutes – October 11, 2021
The Adams County Board of Supervisors met on Monday, October 11, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Scott Akin, and Merlin Dixon. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve today’s agenda along with the minutes from October 4, 2021. All supervisors voted aye. Motion carried.
Engineer Travis Malone emailed the board members the proposed State of Iowa State-Aid Grade Crossing Surface Repair Fund Force Account Agreement with BNSF Railway Company last week for their review. At the meeting he asked for the board’s input before he executes the agreement. The at grade railroad crossing is located on Birch Ave by Nodaway. The cost of the repair is split between the County, RR, and Iowa DOT 20%, 20%, and 60% respectively. Travis will sign the agreement. The next bridge to be replaced on the 5-year plan is Quincy 8, it is a truss bridge located north of US Hwy 34 on Ginko Avenue. He has received quotes from JEO, CBA, and HGM for the production of replacement plans. JEO’s quote was the lowest costs quote submitted. The project is to be let in November of 2022 with construction planned for the 2023 construction season. The paint stripping machine has been calibrated and is ready to go. Govco Construcition closed 150th Street last week and has begun repairs on bridge Lincoln 16. The City of Corning is working on utilities in the Hull Street bridge area. The contractor cannot start on the Hull Street Bridge replacement project until November 15th.
Department Head Reports: Sheriff – No report, vehicle build has been put on hold until November. IT – No report. EMA- No report. Auditor – Working on the upcoming City/School election.
Dixon moved, seconded by Shipley to accept the proposal from COTT services for archival services for a cost of $30,320 and $150/month to be paid from ARPA funds. All supervisors voted aye. Motion carried.
Recorder Stargell presented the quarterly report of the Recorder’s Office. She reported that she has received a total of 16 UTV permits so far. Birt moved, seconded by Akin to approve the Recorder’s Quarterly report.
Treasurer Schafer presented the Quarterly Investment Report. Birt moved, seconded by Shipley to approve the Treasurer’s Quarterly Investment Report. All supervisors voted aye. Motion carried.
Birt moved, seconded by Akin to approve the claims as presented. All supervisors voted aye. Motion carried.
| Adams Co Amb | Cont | 4,166.66 | 1 |
| Free Press | Legal | 798.87 | 3 |
| Free Press | Legal Publications | 81.60 | 1 |
| Adamson,Sarah | Contrib.-Other Gov.&Org | 88.44 | 1 |
| Adamson,Sarah | Employee Mile & Subs. | 50.00 | 1 |
| Adamson,Sarah | Phone & Fax Service | 35.00 | 1 |
| Agriland Fs. Inc. | Buildings | 1,464.08 | 1 |
| Agriland Fs. Inc. | Gas and Fuel Oil | 456.71 | 1 |
| Ahlers & Cooney, P.C. | Admin Costs | 1,351.92 | 1 |
| Akin | Repair | 2,748.77 | 1 |
| Akin | REPAIR | 172.94 | 1 |
| Anderson,Tanner | Phone & Fax Service | 35.00 | 1 |
| Arnold Supply | repair | 258.91 | 1 |
| Axon Enterprise, INC | Safety & Protect.Sup | 72.10 | 1 |
| B&S Concrete | Buildings | 23,029.25 | 1 |
| William Birt | Serv | 15.00 | 1 |
| Brandt,Bry | Township Clerk Fee | 20.00 | 1 |
| Buchanan Co. Sheriff | Legal & Ct-Rel Serv. | 40.00 | 1 |
| Cab Fresh | repair | 66.05 | 1 |
| Calhoun-Burns | outside engineering | 2,846.14 | 1 |
| Capital Sanitary | Sup | 964.40 | 2 |
| Carmichael, Audrey | Township Trustee Fee | 15.00 | 1 |
| Cintas | safety | 41.81 | 1 |
| Blake Cooper | Serv | 15.00 | 1 |
| Cooper,Laura | Other Lab rel servi | 120.00 | 1 |
| Cornhusker Intnl | repair | 110.13 | 1 |
| Corning Mun | Util | 290.09 | 1 |
| Corning Tire | repair | 190.00 | 1 |
| Corning Tire | Repair | 77.74 | 1 |
| Creston Publishing | legal publications | 137.60 | 1 |
| Dollar General | sup | 33.05 | 1 |
| Fastenal Co | sup | 407.77 | 1 |
| Feeders Grain | sup | 152.86 | 1 |
| FMTC | phone | 148.14 | 1 |
| FMTC | Phone & Fax Service | 633.32 | 1 |
| Frank’s Body | Repair | 1,907.82 | 2 |
| Frontier | Phone | 399.05 | 1 |
| Good Source | Sup | 192.30 | 1 |
| Carl Goodson | Reimb | 216.25 | 1 |
| Hawkeye Truck | Sup | 7,045.00 | 1 |
| Heartland Business | Equip. New And Rental | 5,077.77 | 1 |
| Hogan,Jamie | Serv | 15.00 | 1 |
| Holiday Inn | School or mtg exp | 244.16 | 1 |
| IA Law Academy | Edu | 375.00 | 1 |
| ICEA | training | 650.00 | 1 |
| IMWCA | Ins | 4,764.00 | 2 |
| Infomax | Rental | 106.67 | 1 |
| Infomax | Equip | 34.50 | 1 |
| James,Emily | Other Lab rel servi | 60.00 | 1 |
| Jerico | dust control | 1,296.00 | 1 |
| Kaufman,LuAnn | Township Clerk Fee | 20.00 | 1 |
| MATURA | Admin | 15,000.00 | 1 |
| Maynes, Arnold | Township Trustee Fee | 15.00 | 1 |
| Maynes,Bobbi | Employee Mile & Subs. | 210.00 | 1 |
| Maynes,Bobbi | Meeting Expenses | 208.20 | 1 |
| McCarty,Karl | reimb | 30.00 | 1 |
| MidAmerican | utilities | 19.40 | 1 |
| Midwest Perform Patch | sup | 1,363.00 | 1 |
| MTE Office Center | Office Supplies/Exp | 22.47 | 1 |
| NAPA | repair | 13.98 | 1 |
| O’Reilly Automotive | repair | 45.43 | 1 |
| Office Mach | Sup | 3,508.83 | 4 |
| Olive,Doug | Township Trustee Fee | 15.00 | 1 |
| Paul,Travis | Reimb | 60.00 | 1 |
| Polk Co Treas | Med And Health Serv. | 184.77 | 1 |
| Poor Boyz LLC | Sanitation Disposal | 593.75 | 1 |
| Primrose | Food & Provisions | 6,834.00 | 1 |
| Ramsey’s Market | Custodial Supplies | 164.86 | 1 |
| Rick’s Auto | Repair | 27.98 | 2 |
| Robinson Implement | REPAIR | 383.49 | 1 |
| Robinson,Jared | Township Trustee Fee | 15.00 | 1 |
| Schafer Welding | repair | 35.20 | 1 |
| SEAT | School or mtg exp | 10.00 | 1 |
| Shepherd Repair | Serv | 125.00 | 1 |
| SIRWA | utilities | 89.00 | 1 |
| Solutions Inc | Maint | 106.95 | 1 |
| Kurt Stoaks | Serv | 15.00 | 1 |
| Storey Kenworthy | Sup | 103.00 | 1 |
| Templeton, Jayne | Township Clerk Fee | 20.00 | 1 |
| Treasurer, IA | Legal & Ct-Related Serv. | 1,427.00 | 1 |
| U.S. Bank Equip | Maintenance Agree | 100.56 | 1 |
| United Farmer Coop | Fuel, Tires, & Lub | 107.63 | 1 |
| Verizon Connect | radios | 939.02 | 1 |
| Verizon Wireless | computer | 68.56 | 1 |
| Vogel & Thomas Hard | sup | 59.44 | 1 |
| Vogel & Thomas Hard | Chemicals & Gas-Herb. | 274.75 | 1 |
| Vogel & Thomas Hard | Electrical Supp.& Parts | 18.97 | 1 |
| Vogel & Thomas Hard | General Repairs | 19.96 | 1 |
| Vogel & Thomas Hard | Paint & Paint Supplies | 31.43 | 1 |
| Watson & Ryan PLC | Legal & Ct-Rel Serv. | 1,895.83 | 1 |
| Kathy West | Township Trustee Fee | 15.00 | 1 |
| Williams,Chad | Phone & Fax Service | 60.00 | 1 |
| Ivan Wolf | Serv | 20.00 | 1 |
| Grand Total | 97,795.33 |
Beth Waddle presented an update on Pinecreek Meadows. The City of Corning were asked to provide certain incentives to help with the project. The City returned with a counter proposal and the Mayor and several Council members were in attendance to speak to that issue. After discussion with all of the parties involved, the Board requested to see a cost analysis between the ask and the counter offer along with any other information that may be deemed helpful to the discussion of moving the project forward.
Birt moved, seconded by Akin to open the Public Hearing at 10:00 AM for the FY 22 Budget Amendment. All supervisors voted aye. Motion carried. There were no written or oral objections from the public. Birt moved, seconded by Akin to close the Public Hearing at 10:05 AM. All supervisors voted aye. Motion carried. The hearing was closed.
Shipley moved, seconded by Dixon to adopt Resolution #2021-23 Record of Hearing and Determination on the Budget Amendment and Change of Appropriations for FY 22. Voting Aye: Maynes, Dixon, Shipley, Birt and Akin. Voting Nay: None. Motion carried. The above resolution is adopted by the Board of Supervisors of Adams County, Iowa. The original resolution is located in the Auditor’s Office.
Committee and Meeting reports were presented as follows: Maynes – RDC, Oct. 27, Creston; Birt – SICOG, Oct. 5, Creston, Conservation, Oct. 7, Corning.
Chair Maynes recessed the meeting at 11:00 AM until 2:00 PM when the board will reconvene.
Chair Maynes reconvened the meeting at 2:00 PM. DCI and OPN updated the board on their work regarding improvements to the courthouse facility. They should have their final study complete in the next couple weeks for the board to review.
Shipley moved, seconded by Akin to adjourn the meeting at 3:35 PM. All supervisors voted aye. Motion carried.
ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors
Rebecca Bissell, Adams County Auditor