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Board Minutes- March 21, 2022

The Adams County Board of Supervisors met on Monday, March 21, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve the agenda for the day and to approve the minutes of the March 8, 2022 evening open house along with the March 14, 2022 regular meeting.  All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Akin to approve Resolution 2022-13 Designation of County Engineer to Authorize Utility, Telecommunication Permits and Resolution 2022-14 Authorizing Personnel to Issue Permits.

RESOLUTION 2022-13

DESIGNATION OF COUNTY ENGINEER TO AUTHORIZE UTILITY, TELECOMMUNICATION PERMITS

BE IT RESOLVED by the Adams County Board of Supervisors, that effective March 21st, 2022, Nicholas N. Kauffman, P.E., Adams County Interim Engineer, be and is hereby designated, authorized, and empowered on behalf of the Adams County Board to execute utility and telecommunication permits on the county Right-of-Way through calendar year 2022,

HOWEVER, if Engineer Kauffman is absent, Dale Kinser, the Assistant to the County Engineer, or Karl McCarty, the Maintenance Supervisor shall approve all utility and telecommunication permits.  Dated this 21st day of March 2022 at Corning, Iowa.  Ayes:  Birt, Akin, Maynes, Dixon, Shipley.  Nays:  None.  Motion carried.  Attested by Rebecca Bissell, Adams County Auditor.  A full copy of the original resolution is on file in the Auditor’s Office. 

RESOLUTION 2022-14

AUTHORIZING PERSONNEL TO ISSUE PERMITS

WHEREAS, the Board of Supervisors is empowered under authority of Sections 321.1 of the Code of Iowa to issue permits for the movements of machines, vehicles, or loads, or combinations thereof which exceed the maximum dimensions and/or weights specified in Section 321.452 to 321.466 but within limitations of Chapter 321 E upon Secondary Roads under its jurisdiction, and,

WHEREAS, it is important that such permits be issued by persons familiar with the statutes and regulations relating to such permits and also with limitations of the county’s roadways, road surfaces, and structures along the selected or designated routes,

NOW, THEREFORE BE IT RESOLVED by the Adams County Board of Supervisors that the Adams County Interim Engineer, Nicholas N. Kauffman, and the following named employees of the Secondary Road Department (Karl McCarty, Dale Kinser, and Karen Carl) be authorized to issue and sign special permits for movement of vehicles of excessive size and weight upon Adams County secondary roads in accordance of said Chapter 321 E.  Dated this 21st day of March 2022 at Corrning, Iowa.  Ayes:  Birt, Akin, Maynes, Dixon, Shipley.  Nays:  None.  Motion carried.  Attested by Rebecca Bissell, Adams County Auditor.  A full copy of the original resolution is on file in the Auditor’s Office. 

Shipley moved, seconded by Dixon to approve Resolution 2022-16 for Award of Contract for HMA project # FM-C002(79)—55-02. This is for resurfacing projects on Birch Ave from Old Hwy 34 to New Hwy 34, Carbon to Hwy 148, and 260th to West County line by Nodaway.

RESOLUTION 2022-16

RESOLUTION MAKING AWARD OF CONTRACT

BE IT RESOLVED BY THE BOARD OF ADAMS COUNTY, IOWA:

That the bid of BLACKTOP SERVICE COMPANY & SUBSIDIARY, of Humboldt, Iowa in the sum of $1,539,284.75 for the construction of a Hot Mix Overlay Project and such other work as may be incidental thereto, as described in the plans and specifications entitled “ADAMS COUNTY PROJECT NO: FM-C002(79)–55-02 HMA RESURFACING WITH MILLING VARIOUS ROUTES” in Adams County, Iowa and such other work as may be incidental thereto, within Adams County, Iowa and heretofore adopted by this Board on the 21st day of March, 2022, be and is hereby accepted, and

The Chairman and Auditor are hereby directed to execute a contract with the said BLACKTOP SERVICE COMPANY & SUBSIDIARY, of Humboldt, Iowa for the construction of said improvements, said contracts not to be binding until approved by this Board.

PASSED AND APPROVED this 21st day of March 2022.  All supervisors voted aye.  Motion carried.  A full copy of the original resolution is on file in the Auditor’s Office.

Maynes moved, seconded by Dixon to approve Alice Sweeney as a Union Township Trustee to replace John Blazek due to his resignation. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Akin to open the public hearing at 10:00 am on a proposal to enter into a General Obligation Urban Renewal Courthouse Improvement Loan Agreement. All supervisors voted aye.  Motion carried. Auditor Bissell informed the board that Blake Anderson, President of Adams County Farm Bureau, delivered 25 signature pages of a petition calling for an election in regard to the $8,500,000 issuance of debt for the Courthouse Renovation project. There were 285 total signatures, with 264 of them being valid. Total number of signatures for the petition to be granted was 217 signatures. Jason Wetzel on behalf of the Farm Bureau board stated Adams County Farm Bureau didn’t agree or disagree with the project, they had concerns with the process and believed it should be taken to a vote when discussing that amount of money. Shipley moved, seconded by Dixon to approve closing the public hearing at 10:05 am. All supervisors voted aye.

The Board discussed their next step in the process to renovate the Courthouse. There are still concerns with the sheriff’s office that have to be addressed. The almost 70-year-old boiler is on borrowed time and the air conditioning system needs to be updated for more energy efficiency. The elevator also needs to be updated. These areas need to be remedied and now there are increases in the cost of supplies and labor. The board discussed their concerns that the $8.5 million price tag might not be enough to get these projects completed and coupled with rising interest rates the project will cost the taxpayers even more money in the long run. The board will be reaching out to DCI and OPN along with the bonding attorney for guidance on how to keep the project moving forward.

            Department Head Reports: Treasurer – put a reminder in the paper to pay property taxes. IT – spent last week working on security patches for our systems. Auditor – was awarded two election cages for election equipment through a homeland security grant. Bissell has also been working with legislators on fixing the signature requirements for the petition process for the upcoming primary election. The bill to correct it has passed the House and is waiting for the Senate to pass it. Hopefully it will be enacted before the filing deadline on Friday March 25th.

            Committee and Meeting reports were presented as follows:  Maynes – Broadband Meeting, via Zoom, March 16; Birt – SICOG, Creston, March 15 and Conservation, Corning, March 17; Dixon – Broadband Meeting, via Zoom, March 16; Akin – Broadband Meeting, via Zoom, March 16 and ACEDC, Corning, March 17.

            Dixon moved, seconded by Maynes to adjourn the meeting at 10:45 am.  All supervisors voted aye.  Motion carried.   

ATTEST: Douglas Birt, Chairperson, Adams County Board of Supervisors      Rebecca Bissell, Adams County Auditor