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Board Minutes – December 6, 2021

The Adams County Board of Supervisors met on Monday, December 6, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve today’s agenda as corrected regarding the time change for the afternoon session from 2:00 PM until 2:30 PM along with the minutes from November 29, 2021.  All supervisors voted aye.  Motion carried.

During Public Comments, Doug informed the board of a call he had received from Alice Holmes regarding a tombstone at the Rose Hill Cemetery that is need of repair.  Discussion was held on who is the responsible party for cemetery repairs, the cemetery board, the township trustees, or the county supervisors.  The board will do more research on the topic.

            Engineer Travis Malone gave an update on the Secondary Roads Department.  Travis is working with Robinson Implement on a request to Kubota that would allow Robinson Implement to quote a skid steer to Secondary Roads.  Dixon moved, seconded by Akin to table until next week’s meeting.  All supervisors voted aye. Motion carried.  Discussion is still underway with Taylor County concerning the painting machine.  The DNR has released a paddling route map without input concerning projects along the river.  Travis is included on a scheduled meeting to discuss issues for local public authorities arising from the route map.  The Hull Street Bridge Project is scheduled to start this week. A design meeting for the replacement of Quincy 8 bridge replacement will be held later this week.  Next week is the Annual County Engineer’s Conference and Dale Kinser is scheduled to start December 13.

            Birt moved, seconded by Shipley to approve Utility Permit 21-14 for Interstate Electric (Alliant Energy) across 180th Street west of the intersection of Tulip Avenue.  Motion carried.

            Birt moved, seconded by Dixon to approve Resolution 2021-27 transferring $605,119.60 from Rural Services to Secondary Roads. 

Resolution 2021-27

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER AS BUDGETED:

$605,119.60

Six Hundred Five Thousand One Hundred Nineteen Dollars and Sixty Cents

From Rural Services 11000-10300-812-99

To Secondary Roads 20000-10300-9020-20

Voting Aye:  Maynes, Dixon, Shipley, Birt, Akin.  Voting Nays:  None.  Motion carried.  The original resolution is located in the Auditor’s Office.

            Akin moved, seconded by Birt to approve expanding the IT position to fulltime with Adams County and dropping the sharing agreement with Taylor County effective July 1, 2022.  All supervisors voted aye.  Motion carried.  The county will begin the process for budgeting for county IT needs and the full-time position.

            Akin moved, seconded by Dixon to approve Resolution 2021-28 transferring $20,057.01 from Hotel Motel Tax Fund to Conservation Reserve Fund.

Resolution 2021-28

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER:

$20,057.01

From: Hotel Motel Tax Fund           18000-10300-814-99

To:   Conservation Reserve Fund 68000-10300-9000-70

Voted Aye: Maynes, Dixon, Shipley, Birt, and Akin. Voting Nay:  None.   Motion carried. The original resolution is located in the Auditor’s Office. 

             Shipley moved, seconded by Dixon to approve Resolution 2021-29 transferring $100,000.00 from the Local Option Sales Tax Fund to the Conservation Reserve Fund.

Resolution 2021-29

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER:

One Hundred Thousand Dollars and No Cents ($100,000.00)

From:   Local Option Sales Tax Fund                                17000-10300-822-99

To:       Conservation Reserve Fund                          68000-10300-9000-70

Voted Aye: Maynes, Dixon, Shipley, Birt, and Akin. Voting Nay:  None.   Motion carried. The original resolution is located in the Auditor’s Office

            Department Head Updates were as follows:  Conservation – working on budget, Conservation Board holding a special meeting to talk about plans moving forward.  Receiving training on Human Trafficking and CPR/AED.  Fire Chief is coming out to shop to look over for compliance.  Recorder – Busy with deer season, system still gets bogged down.  Treasurer – Will be attending district meeting in Winterset.  Emergency Management – Ordinance regarding Hazardous Materials will be sent to the Board for their review.  The department recently had an IT audit with ICAP and there will be some policy recommendations forthcoming.  IT – The process for setting up the email server is underway with the switch over planned for this weekend.  At this point it looks smooth.  Sheriff – The new pickup is sitting in a warehouse in Kansas City waiting for a chip, working on the budget for next year, jail inspection was held for holding juveniles.  Engineer – Had a training on chain saw use and winter operations on Wednesday.  Auditor – Working on budgets and reprecincting.   

            Bobbi reported that she had received communication for Lisa Wilkinson, Mayor of Prescott, with a concern of how the new census figures will be affecting their budget and wondering about the requests for the Prescott Library and Kline Museum.  The Board stated that those entities should come in and present their requests during the budget process. 

            A quorum of the board will be attending an IT meeting with FMTC regarding fiber and internet access on December 16, 2021

            Akin moved, seconded by Dixon to adjourn the meeting at 10:15 am.  All supervisors voted aye.  Motion carried.

Chairperson Maynes reconvened the meeting at 2:30 PM with representatives from DCI and OPN to hear updates on the courthouse renovation proposal. 

Akin moved, seconded by Birt to adjourn the meeting at 3:35 pm.  All supervisors voted aye.  Motion carried.

            Committee and Meeting reports were presented as follows:  Dixon – SCI911, Dec. 1, Creston, Hungry Canyons, Dec. 3, Portsmouth.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor