Board Minutes

The Adams County Board of Supervisors met on Monday, December 27, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve the agenda for the day and to approve the minutes of the December 20^th and December 21^st meeting minutes.  All supervisors voted aye.  Motion carried.

There were no public comments.

Shipley moved, seconded by Akin to approve the Family Farm Applications for the year that had been received by November 1, 2021.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to set a public hearing for January 3, 2022 at 10:00 am for Ordinance 2022-1 approving the Election Precincts.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Akin to approve the claims as presented.  All supervisors voted aye.  Motion carried.

Department Head Reports: Recorder – Carl Goodson, County Sanitarian, will be presenting to the board information that he has received concerning a new grant opportunity for new septic systems in underserved communities. Treasurer – Things are running smoothly.  IT – Have finished the migration to Office 365 with very few issues and it came in under budget.  Emergency Management – No report.  Secondary Roads – Working on Hull Street bridge and trees. 

            Discussion was held on the proposed renovation project and the options for moving the dispatch area during renovations as well as other items.  It was requested to see the debt levy figures for the last 5 years for continued discussion.

            Committee and Meeting reports were presented as follows:  Shipley – Main Street, Corning, Dec. 20, Dixon – SCI-911, Creston, December 22, Akin- Southern Hills, Corning, Dec. 22.

            Akin moved, seconded by Dixon to adjourn the meeting at 9:59 am.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Tuesday, December 21, 2021 at 9:30 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to amend the agenda adding Bonding Discussion as 4.(b) and to approve the amended  agenda.  All supervisors voted aye.  Motion carried.

            Shipley moved, seconded by Dixon to approve the mutual agreement with the City of Corning to Combine the City of Corning Wards and Adams County Precincts.  All supervisors voted aye.  Motion carried.

            The Supervisors received and reviewed the Temporary Reprecincting Commision’s proposed precinct plan.  Birt moved, seconded by Shipley to approve the proposed precinct plan as presented.  All supervisors voted aye.  Motion carried.

            The board recessed until 2:30.

            Chairperson Maynes reconvened the meeting at 2:30. 

            No action was taken on Courthouse Renovations and the proposed timeline of project presented by OPN and DCI Group.

            Bonding options were presented to the board.  No action was taken.  

            Dixon moved, seconded by Akin to adjourn the meeting at 3:45 PM.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, December 20, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Birt to approve today’s agenda and the minutes from December 13, 2021.  All supervisors voted aye.  Motion carried.

            Engineer Travis Malone gave an update on the Secondary Roads Department.  Malone is still waiting on a skid steer bid and to be able to purchase from Robinson Implement. Govig Inc is set to replace the Willow Avenue bridge next fiscal year but will be purchasing supplies this year. Malone has been sitting through several webinars and meetings regarding how the Infrastructure Bill will affect Adams County’s funding. The crews have been busy cleaning up trees after the derecho last week.

            Dixon moved, seconded by Shipley to approve a handwritten claim for the previously approved purchase of a Dodge Durango for the Sheriff’s Office.  All supervisors voted aye. Motion carried.

            Shipley moved, seconded by Akin to repair the lights that were damaged in the jail out of Central Services.  All supervisors voted aye.  Motion carried. 

            Birt moved, seconded by Dixon to approve the agreement with OPN for professional services in the amount of $58,600 of fixed fees with estimated reimbursable expenses of $2000 for the proposed renovation project for the courthouse. All supervisors voted aye.  Motion carried. 

            Discussion on referendum or urban renewal referendum for bonding on courthouse renovation project tabled.

            Discussion and possible action on approving salaries for the FY 22/23 tabled.

Shipley moved, seconded by Akin to approve Resolution 2021-30 authorizing Adams County to enter into settlement agreements with McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and Janssen Pharmaceuitca, Inc., agree to the terms of the Iowa opioid allocation memorandum of understanding and authorize entry into that memorandum of understanding.  All supervisors voted aye.  Motion carried.

RESOLUTION NO. 2021- 30

Authorizing Adams County to Enter into Settlement Agreements with McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and Janssen Pharmaceuitca, Inc., Agree to the Terms of the Iowa Opioid Allocation Memorandum of Understanding and Authorize Entry Into that Memorandum of Understanding

WHEREAS, negotiations to settle claims against several of the Opioid Defendants, specifically McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and Janssen Pharmaceuitca, Inc. (the “Settling Defendants”) have been ongoing for several years;

WHEREAS, negotiations with the Settling Defendants have resulted in proposed nationwide settlements of state and local government claims involved in the Litigation;

WHEREAS, copies of the proposed terms of those proposed nationwide settlements have been set forth in the Distributors Master Settlement Agreement and the J &J Master Settlement Agreement ( collectively “Settlement Agreements”);

WHEREAS, copies of the Settlement Agreements as well as summary of the main terms of the Settlement Agreements, the deadlines for submitting the Participation Agreements to the Settlement Agreements and the MDL Court’s Order setting deadlines for any Plaintiff who declines to enter into the Settlement Agreements have been provided to the County prior to the execution of this Resolution;

WHEREAS, the Settlement Agreements provide, among other things, for the payment of a certain sum to settling government entities in Iowa including to the State of Iowa and Participating Subdivisions, as that term is defined in the Settlement Agreements, upon occurrence of certain events as defined in the Settlement Agreements (“Iowa Opioid Funds”);

WHEREAS, the Law Firms have engaged in extensive discussions with the State Attorney General’s Office (“AGO”) as to how the Iowa Opioid Funds will be allocated, which has resulted in the proposed Iowa Opioid Allocation Memorandum of Understanding (“Allocation MOU”), which is an agreement between all of the entities who are signatories to the Allocation MOU;

WHEREAS, a copy of the Allocation MOU and the Exhibits to that MOU has been provided with this Resolution;

WHEREAS, the Allocation MOU divides Iowa Opioid Funds as follows: (i) 50% to the State (“the Iowa Abatement Share”) and (ii) 50% to Participating Local Governments (“LG Share”), less fees and costs allocated to the Iowa Backstop Fund as set forth in Section D of the Allocation MOU and in this Resolution (“LG Abatement Share”).

WHEREAS, the LG Abatement Share shall be distributed in direct payments to the Counties that are Participating Local Governments according to the allocation model developed in connection with the proposed negotiating class in the National Prescription Opiate Litigation (MDL No. 2804) in the amounts set forth on Exhibit 2 to the Allocation MOU (“Direct Distribution Percentage”). The Direct Distribution Percentage will be multiplied by the total LG Abatement Share to arrive at the total allocation to the Participating Local Government (the “Direct Distribution Amount”).

WHEREAS, 100% of the Iowa Abatement Share and the LG Abatement Share, regardless of allocation, shall be utilized only for Opioid Related Expenditures incurred after the Effective Date of this MOU. The list of approved Opioid Related Expenditures are set forth in Exhibit 1 to this MOU.

WHEREAS at least 75% of the Iowa Abatement Share and 75% of the LG Abatement

Share shall be utilized for only the “Core Strategies” listed in Schedule A of Exhibit 1 to this MOU.

WHEREAS, every Participating Local Government that receives a Direct Distribution Amount shall create a separate fund on its financial books and records that is designated for the receipt and expenditure of the entity’s Direct Distribution Amount, called the “LG Abatement Fund.” Funds in an LG Abatement Fund shall not be commingled with any other money or funds of the Participating Local Government. A Participating Local Government may invest LG Abatement Fund funds consistent with the investment of other funds of a Participating Local Government.

WHEREAS, Funds in a LG Abatement Fund may be expended by a Participating Local Government only for Opioid Related Expenditures. For avoidance of doubt, funds in a LG Abatement Fund may not be expended for costs, disbursements or payments made or incurred prior to the Settlement.

WHEREAS, each LG Abatement Fund shall be subject to audit in a manner consistent with Code oflowa §§331.402(2)(i) and 11.6. Any such audit shall be a financial and performance audit to ensure that the LG Abatement Fund disbursements are consistent with the terms of this MOU. If any such audit reveals an expenditure inconsistent with the terms of this MOU, the Participating Local Government shall immediately redirect the funds associated with the inconsistent expenditure to an Opioid Related Expenditure.

WHEREAS, County has contracted with the Law Firms for representation in the Litigation and the Law Firms have been representing those entities since 2018 and in consideration for the Law Firms’ representation, the County entered into a contract with the Law Firms for a 25% contingency fee applied to County’s total recovery from any settlement.

WHEREAS, the Settlement Agreements provide for the payment of attorney’s fees and legal expenses owed by States and Participating Local Governments to outside counsel retained for Opioid Litigation. To effectuate this, the Court in the MDL Litigation has established a fund to compensate attorneys representing plaintiffs in the Litigation (the “National Attorney Fee Fund”).

WHEREAS, the Law Firms intend to make application to the National Attorney Fee Fund. However, because there is still uncertainty regarding what counsel for litigating local governments will recover as compensation for the large volume of work done and the large out of pocket expense of the Litigation, and whereas the Parties to the Allocation MOU desire to fairly compensate outside counsel for the work done on behalf of the Participating Local Governments in Iowa, the Allocation MOU provides that a fund be created from 15 % of the LG Share attributable to the Litigating Local Governments, less any amounts a Litigating Local Government (“Iowa Backstop Fund”)

WHEREAS, the Iowa Backstop Fund is meant to compensate outside counsel for participating local governments only for amounts not recovered at the National Fee Fund attributable to their Iowa clients;

WHEREAS, to be eligible for the Iowa Backstop Fund, the Law Firms must first seek payment from the National Attorneys’ Fees Fund and may not recover amounts attributable to Counsel’s representation of the County received at the National Attorneys’ Fees Fund from the Iowa Backstop Fund;

WHEREAS, the County, by this Resolution, agrees to the creation of the Iowa Backstop Fund in the amount of 15% of the LG Share attributable to the Litigating Local Governments in order to fund a state-level “backstop” for payment of the fees, costs, and disbursements of the Law Firms;

WHEREAS, in no event shall the total of the amounts received by the Law Firms at the National Attorney’s Fees Fund related to the County and the amount received at the Iowa Backstop Fund exceed the amount the Law Firms would have been entitled to pursuant their fee contract with the County;

WHEREAS, the County, by this Resolution, shall establish an account for the receipt of

the LG Abatement Share consistent with the terms of this Resolution (“the LG Abatement Fund”);

WHEREAS, the County’s LG Abatement Fund shall be separate from the County’s general fund, shall not be commingled with any other County funds, and shall be dedicated to funding opioid abatement measures as provided in the Settlement Agreements and the Allocation MOU;

WHEREAS, the County must comply annually with the reporting requirements in the Allocation MOU;

WHEREAS, the if the County elects to become a Participating Subdivision in the Settlement Agreements it will receive the benefits associated with the Settlement Agreement and the Allocation MOU, provided the County (a) approves the Settlement Agreements; (b) executes the Participation Agreements stating the County’s intention to be bound by the Settlement Agreements; (3) approves the Allocation MOU; (4) executes the Acknowledgement and Agreement to be Bound to Memorandum of Understanding necessary to execute the Allocation MOU;

WHEREAS, the intent of this Resolution is to authorize the County to enter into the Settlement Agreements by executing the Participation Agreements and to enter into the Allocation MOU by executing the Acknowledgement and Agreement to be Bound to Memorandum of Understanding necessary to execute the Allocation MOU;

NOW, THEREFORE, BE IT RESOLVED: the County Board of Supervisors hereby approves and authorizes Adams County to settle and release the County’s claims against the Settling Defendants in exchange for the consideration set forth in the Settlement Agreements, Allocation MOU and all exhibits thereto, including taking the following measures:

1.         The execution of the Participation Agreement to the Distributors Settlement Agreement and any and all documents ancillary thereto.

2.         The execution of the Participation Agreement to the Janssen Settlement Agreement and any and all documents ancillary thereto.

3.         The execution of the Allocation MOU by executing the Acknowledgement and Agreement to be Bound to Memorandum of Understanding.

            BE IT FURTHER RESOLVED: the County hereby establishes an account separate and distinct from the County’s general fund which shall be titled “LG Abatement Fund” to receive the LG Abatement Share from the Settlement Agreements.

BE IT FURTHER RESOLVED that all actions heretofore taken by the Board of Supervisors and other appropriate public officers and agents of the County with respect to the matters contemplated under this Resolution are hereby ratified, confirmed and approved.

Adopted by the Adams County Board of Supervisors this 20th day of December, 2021.

Historical Preservation Committee presented an update on their work this past year and presented their upcoming goals along with their budget request for FY 22/23. The board discussed a strategy for documenting headstones that needs repaired in the rural cemeteries.

            Department Head Reports:  Veterans – Commissioners attended meeting/training, Veteran’s Day Celebration, January 3^rd Williamson Legion Fry, assisting doing federal claims for anyone.  Conservation – A lot of hunting is going on, utilizing food plots, working on budget.  Recorder – VA has been asking to get access to Recorder’s records, membership to PRIA (Property Records Industry Association) is $60 and she will be getting a membership.  Treasurer – Duncan is working towards getting his certification to be drive instructor.  IT- Transition to .gov is complete.

            Akin moved, seconded by Shipley to adjourn the meeting at 12:05 pm.  All supervisors voted aye.  Motion carried.

            Committee and Meeting reports were presented as follows:  Maynes- FMTC, Stanton, Dec. 16, Shipley – FMTC, Stanton, Dec. 16, Dixon – FMTC, Stanton, December 16, Trolley, Creston, Dec. 17, Akin- Southern Hills, Corning, Dec. 16, Birt – DHS/DCAT, Creston, Dec. 17.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, December 13, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve today’s agenda and the minutes from December 6, 2021.  All supervisors voted aye.  Motion carried.

            Engineer Travis Malone gave an update on the Secondary Roads Department.  Travis is still working with Robinson Implement on a request to Kubota that would allow Robinson Implement to quote a skid steer to Secondary Roads.  Malone will be attending the Annual Engineer’s Conference in Des Moines this week. Concrete is being poured for the bridge on Lincoln 16 on 130^th St. Govig Inc is getting a quote for the bridge on Willow Ave.

Shipley moved, seconded by Akin to approve the Utility Permit #21-15 for SIRWA to bore under 240^th West of Aspen. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to approve the claims as followed. All supervisors voted aye.  Motion carried.

            Donna Hogan and Beth Waddle presented the Adams Community Economic Development Corporation Annual Update and presented the FY 2022/2023 budget request.

Shipley moved, seconded by Akin to approve the 2021 City/School Election Invoices. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Birt to approve the Iowa SOS HAVA Cybersecurity Grant Agreement for $10,000. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Dixon to table approving the salaries for FY 22/23. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve moving the postage costs from individual department’s budgets that are currently paid from General Basic fund to Central Services. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to approve the DCI Proposal for providing assistance in preparation for a March 2022 Bond Referendum. All supervisors voted aye.  Motion carried.

            Committee and Meeting reports were presented as follows:  Maynes – Compensation board, Dec. 8, Corning; Birt – SICOG, Dec 7, Creston, Special Conservation, Dec 7, Corning, and Conservation, Dec 9, Corning; and Akin – EMA, Dec 8, Corning.

            Akin moved, seconded by Shipley to adjourn the meeting at 11:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, December 6, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Doug Birt and Scott Akin. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve today’s agenda as corrected regarding the time change for the afternoon session from 2:00 PM until 2:30 PM along with the minutes from November 29, 2021.  All supervisors voted aye.  Motion carried.

During Public Comments, Doug informed the board of a call he had received from Alice Holmes regarding a tombstone at the Rose Hill Cemetery that is need of repair.  Discussion was held on who is the responsible party for cemetery repairs, the cemetery board, the township trustees, or the county supervisors.  The board will do more research on the topic.

            Engineer Travis Malone gave an update on the Secondary Roads Department.  Travis is working with Robinson Implement on a request to Kubota that would allow Robinson Implement to quote a skid steer to Secondary Roads.  Dixon moved, seconded by Akin to table until next week’s meeting.  All supervisors voted aye. Motion carried.  Discussion is still underway with Taylor County concerning the painting machine.  The DNR has released a paddling route map without input concerning projects along the river.  Travis is included on a scheduled meeting to discuss issues for local public authorities arising from the route map.  The Hull Street Bridge Project is scheduled to start this week. A design meeting for the replacement of Quincy 8 bridge replacement will be held later this week.  Next week is the Annual County Engineer’s Conference and Dale Kinser is scheduled to start December 13.

            Birt moved, seconded by Shipley to approve Utility Permit 21-14 for Interstate Electric (Alliant Energy) across 180^th Street west of the intersection of Tulip Avenue.  Motion carried.

            Birt moved, seconded by Dixon to approve Resolution 2021-27 transferring $605,119.60 from Rural Services to Secondary Roads. 

Resolution 2021-27

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER AS BUDGETED:

$605,119.60

Six Hundred Five Thousand One Hundred Nineteen Dollars and Sixty Cents

From Rural Services 11000-10300-812-99

To Secondary Roads 20000-10300-9020-20

Voting Aye:  Maynes, Dixon, Shipley, Birt, Akin.  Voting Nays:  None.  Motion carried.  The original resolution is located in the Auditor’s Office.

            Akin moved, seconded by Birt to approve expanding the IT position to fulltime with Adams County and dropping the sharing agreement with Taylor County effective July 1, 2022.  All supervisors voted aye.  Motion carried.  The county will begin the process for budgeting for county IT needs and the full-time position.

            Akin moved, seconded by Dixon to approve Resolution 2021-28 transferring $20,057.01 from Hotel Motel Tax Fund to Conservation Reserve Fund.

Resolution 2021-28

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER:

$20,057.01

From: Hotel Motel Tax Fund           18000-10300-814-99

To:   Conservation Reserve Fund 68000-10300-9000-70

Voted Aye: Maynes, Dixon, Shipley, Birt, and Akin. Voting Nay:  None.   Motion carried. The original resolution is located in the Auditor’s Office. 

             Shipley moved, seconded by Dixon to approve Resolution 2021-29 transferring $100,000.00 from the Local Option Sales Tax Fund to the Conservation Reserve Fund.

Resolution 2021-29

BY ORDER OF THE BOARD OF SUPERVISORS AS OF DECEMBER 6, 2021

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER:

One Hundred Thousand Dollars and No Cents ($100,000.00)

From:   Local Option Sales Tax Fund                                17000-10300-822-99

To:       Conservation Reserve Fund                          68000-10300-9000-70

Voted Aye: Maynes, Dixon, Shipley, Birt, and Akin. Voting Nay:  None.   Motion carried. The original resolution is located in the Auditor’s Office

            Department Head Updates were as follows:  Conservation – working on budget, Conservation Board holding a special meeting to talk about plans moving forward.  Receiving training on Human Trafficking and CPR/AED.  Fire Chief is coming out to shop to look over for compliance.  Recorder – Busy with deer season, system still gets bogged down.  Treasurer – Will be attending district meeting in Winterset.  Emergency Management – Ordinance regarding Hazardous Materials will be sent to the Board for their review.  The department recently had an IT audit with ICAP and there will be some policy recommendations forthcoming.  IT – The process for setting up the email server is underway with the switch over planned for this weekend.  At this point it looks smooth.  Sheriff – The new pickup is sitting in a warehouse in Kansas City waiting for a chip, working on the budget for next year, jail inspection was held for holding juveniles.  Engineer – Had a training on chain saw use and winter operations on Wednesday.  Auditor – Working on budgets and reprecincting.   

            Bobbi reported that she had received communication for Lisa Wilkinson, Mayor of Prescott, with a concern of how the new census figures will be affecting their budget and wondering about the requests for the Prescott Library and Kline Museum.  The Board stated that those entities should come in and present their requests during the budget process. 

            A quorum of the board will be attending an IT meeting with FMTC regarding fiber and internet access on December 16, 2021

            Akin moved, seconded by Dixon to adjourn the meeting at 10:15 am.  All supervisors voted aye.  Motion carried.

Chairperson Maynes reconvened the meeting at 2:30 PM with representatives from DCI and OPN to hear updates on the courthouse renovation proposal. 

Akin moved, seconded by Birt to adjourn the meeting at 3:35 pm.  All supervisors voted aye.  Motion carried.

            Committee and Meeting reports were presented as follows:  Dixon – SCI911, Dec. 1, Creston, Hungry Canyons, Dec. 3, Portsmouth.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, November 29, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon and Scott Akin. Doug Birt was absent. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve today’s agenda along with the minutes from November 22, 2021.  All supervisors voted aye.  Motion carried.

            County Attorney Andrew Knuth requested a raise for the Victim Witness Coordinator position. She has been with the County Attorney department for 8 months and is doing a wonderful job. Her experience with law enforcement makes her a great fit in the department and in the position. Knuth requested a dollar raise to $19/hr. Shipley moved, seconded by Dixon to approve the $19/hour pay rate for Kandi Miller, Victim Witness Coordinator position. All supervisors voted aye.  Motion carried.

            Engineer Travis Malone gave an update on the Secondary Roads Department. They have hired Dale Kinser to fill the Assistant to the County Engineer position. They are finishing up current bridge projects and setting up design meetings for Quincy 8 bridge. There is a lot of paperwork to keep the Hull Street bridge project on track.

            Department Updates were as follows: IT – The Office 365 email change over has started; EMA – The board will have to review and might need to enact new policies to be compliant and able to receive Federal grants; Conservation – The Park Officer/Conservation Specialist position is posted and they are currently accepting applications, everything has been winterized, the camping rates are going up in 2022, the Conservation board is having a special meeting to discuss future capital improvement projects. They are preparing to move the fuel barrel from the old shop to the new shop location, doing a CPR training with the staff on Dec 6^th, and will be taking the staff on a tour in Pottawattamie Co of a new cottage layout; Sheriff – Riot broke out in the Juvenile cell block and some damage was caused, they are waiting on inspectors to make sure the cell is safe to house inmates again, new Charger is here but the equipment still needs to be switched, the new truck is built but they are waiting on a chip before it will be ready for delivery; Auditor – The Temporary Redistricting Commission is meeting tomorrow to work on finalizing a new precinct map, working on Budgets, Valuations and Certifying debt. The GAAP Report has been submitted to the Dept of Management.

            Committee and Meeting reports were presented as follows:  Maynes – IDPH, Nov 17, Crossroads, Nov. 22, Creston, and Shipley – MATURA, Nov 23, Creston.

Akin moved, seconded by Dixon to adjourn the meeting at 10:15 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, November 22, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, and Scott Akin. Absent were Doug Birt and Merlin Dixon. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Birt to approve today’s agenda along with the minutes from November 15, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone updated the board on the Secondary Roads Department. Hull St. Bridge is anticipated to be closed starting Dec 15 to start the bridge replacement project. Shipley moved, Akin seconded to approve Utility Permit 21-13 for Southwest Iowa REC on Adams Taylor by Denver Ave.  All supervisors voted aye.  Motion carried.

            Discussion was held regarding the Court House renovations. The board is expecting a final survey from the Architects any day now.

            Discussion was held on the voted Ambulance Levy for EMS services. Akin asked if we should put that before the voters to see if they would rather have a levy and take the money out of our regular budget. EMA Director Bill Lyddon asked how you would divide that money up since you have multiple Ambulance/Rescue services in the County. The board was going to research it some more.

Akin moved, seconded by Shipley to approve the claims as followed. All supervisors voted aye.  Motion carried.

Committee and Meeting reports were presented as follows:  Maynes – Crossroads, Nov. 15, Creston, and RCD, Nov 18, Creston; Akin – CHI, Nov 18, Corning, and Southern Hills, Nov 19, Corning; and Shipley – Main St, Nov 15, Corning.

Akin moved, seconded by Shipley to adjourn the meeting at 10:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, November 15, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Scott Akin, and Merlin Dixon. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Birt to approve today’s agenda along with the minutes from November 9, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone updated the board on the Secondary Roads Department. Malone has sent a list to the DOT for five railroad bridges that need repairs.  He stated that the smaller counties in the state along the BNSF line are having issues with the Railroad not fixing them. These bridges are functionally obsolete. The crew has gotten sanders on the truck, but still hoping for no snow. The payloader is back in working order. They are checking sign reflectivity at night this week.

Conservation Director Travis Paul presented the Annual Report for the Conservation Board. Shipley moved, seconded by Dixon to approve the Conservation Annual Report. All supervisors voted aye.  Motion carried.

The Board of Supervisors, under the authority of the 2021 Code of Iowa, formed a canvassing board to check the 2^nd Tier Canvass of the City/School held on November 2, 2021.  The findings, thereof, are recorded at length in Election Book #8 in the Adams County Auditor’s Office as required by Section 50.27 of the 2021 Code of Iowa. No obvious clerical errors were identified during the canvass and there were no special ballots that were rejected and not counted. The votes from Adams and Taylor counties were combined to tally the final results for the Corning Community School District: Howard W. Anderson, Staci Venteicher, and James Houck were elected to the Corning Community School District Board of Directors for four-year terms each.

Akin moved, seconded by Dixon to approve Resolution 2021-26 Easement over Right of Way on 183^rd St.

RESOLUTION 2021-26

RESOLUTION TO GRANT EASEMENT FOR INGRESS AND EGRESS AND RIGHT OF FIRST REFUSAL OF COUNTY OWNED ROAD RIGHT OF WAY

WHEREAS, the Board of Supervisors of Adams County, Iowa, desires to grant an Easement for Ingress and Egress over certain real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner, as well as a right of first refusal for conveyance over ce1tain real property identified as a road right-of-way for 183rd Street, Adams County, Iowa to an adjoining land-owner should such road become vacated, said real property described as follows, to-wit:

A parcel of land located in the Northwest Quarter of the Northeast Quarter (NW¼ NE¼)  of Section 16, Township 72 North, Range 34 West of the 5th P.M., Adams County, Iowa, according to the Recorded Plat of Property filed in Book 32, Page 607 and Book 50 AND Book 50, Page 421, in the Office of the Adams County Recorder

WHEREAS, Iowa Code Section 331.361 (2), Code of lowa, mandates that a County’s disposal of an interest in real property, such as a grant of an easement, requires that the County shall set forth its proposal in a resolution and shall publish notice as provided in Iowa Code Section 331.305, for the resolution and of a date, time and place of a public hearing on the proposed sale.

WHEREAS, after the public hearing the Board of Supervisors may make a final determination on the proposal by approving and passing this resolution.

WHEREAS, the County Board of Supervisor on November 15, 2021, considered the disposal of an interest in the above mentioned property, by granting an Easement for Ingress and Egress over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner, as well as a right of first refusal for conveyance over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner should such road become vacated, after public hearing and acceptance of ONE Dollars ($1.00) and other valuable consideration paid in full.

WHEREAS, that a PUBLIC HEARING on the granting of an Easement for Ingress and Egress over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner, as well as a right of first refusal for conveyance over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner should such road become vacated, more particularly described as follows, to-wit:

A parcel of land located in the Northwest Quarter of the Northeast Quarter (NW¼ NE¼)  of Section 16, Township 72 North, Range 34 West of the 5th P .M., Adams County, Iowa, according to the Recorded Plat of Property filed in Book 32, Page 607 and Book 50 AND  Book 50, Page 421, in the Office of the Adams County Recorder having been set forth and held at 9:30 A.M. on Monday, the 15th day of November, 2021, at Adams County Courthouse, Board of Supervisors Chambers, 600 Ninth Street, Coming, Iowa, to consider grant of an Easement for Ingress and Egress over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner, as well as a right of first refusal for conveyance over the above described real property identified as a road right-of-way for 183rd Street, Adams County, Iowa, to an adjoining land-owner should such road become vacated.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ADAMS COUNTY, IOWA, HEREBY APPROVES the Grant of a nonexclusive easement for ingress and egress over and across real estate, more particularly described as follows, to-wit:

A parcel of land located in the Northwest Quarter of the Northeast Quarter (NW ¼ NE ¼) of Section 16, Township 72 North, Range 34 West of the 5th P.M., Adams County, Iowa, according to the Recorded Plat of Property filed in Book 32, Page 607 and Book 50 AND Book 50, Page 421, in the Office of the Adams County Recorder and for the benefit of the record title holder of the adjoining real estate, more particularly described as follows, to-wit:

Parcel “A” in the Northwest Quarter of the Northeast Quarter (NW¼ NE ¼) of Section 16, Township 72 North, Range 34 West of the 5th P.M., Adams County, Iowa, according to the recorded Plat of Survey filed at Book 2021, Page 727, in the Office of the Adams County Recorder.

BE IT FURTHER RESOLVED BY THE BOARD OF SUPERVISORS OF ADAMS COUNTY, IOWA, HEREBY APPROVES the Grant of a Right of First Refusal over real estate, more particularly described as follows, to-wit:

A parcel of land located in the Northwest Quarter of the Northeast Quarter (NW¼ NE¼) of Section 16, Township 72 North, Range 34 West of the 5th P .M., Adams County, Iowa, according to the Recorded Plat of Property filed in Book 32, Page 607 and Book 50 AND  Book 50, Page 421, in the Office of the Adams County Recorder so that in the event that 183rd Street should ever be vacated by the County, then the then record title holder of the adjoining real estate, more particularly described as follows, to-wit:

Parcel “A” in the Northwest Quarter of the Northeast Quarter (NW¼ NE ¼) of Section 16, Township 72 North, Range 34 West of the 5th P .M., Adams County, Iowa, according to the recorded Plat of Survey filed at Book 2021, Page 727, in the Office of the Adams County Recorder.

shall be given first right to obtain title to the above-described Real Estate owned by Adams County, Iowa.

BE IT FURTHER RESOLVED BY THE BOARD OF SUPERVISORS OF ADAMS COUNTY, IOWA, HEREBY APPROVES that the foregoing Grants are binding on the County, its grantees, successors and assigns.

BE IT FURTHER RESOLVED, BOARD OF SUPERVISORS OF ADAMS COUNTY, IOWA, HEREBY APPOINTS its Board Chair, and County Auditor for and on behalf of the County execute all necessary instruments to affect this resolution.

Roll call: Birt-Aye, Dixon-Aye, Akin-Aye, Shipley-Aye, Maynes-Aye. Motion carried.  Passed and approved this 15^th day of November, 2021.  The original and full resolution is located in the Auditor’s Office.

City Attorney Matthew Hanson discussed with the board the City of Corning annexation property. Any concerns were to be shared during this meeting and the board shared none. They still have time to share any written concerns, but no other action was taken.

Department Head Reports:    EMA – Bill Lyddon addressed a state concern with not having an agreement in place with a company for Hazmat clean up. He’s reached out to Environmental Solutions Inc. to have an MOU to comply. Recorder – Iowa Dept of Revenue is implementing a new system for the Recorders transfer taxes and boat fees.

Committee and Meeting reports were presented as follows:  Dixon – ATURA, Nov. 9, Greenfield; and Shipley – Adams Community Foundation, Nov 10, Corning.

Akin moved, seconded by Dixon to adjourn the meeting at 10:45 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Tuesday, November 9, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Scott Akin, and Merlin Dixon. The meeting was called to order by Chairperson Maynes and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve today’s agenda along with the minutes from November 1, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone updated the board on the Secondary Roads Department. The crew should finish up painting lines this week. They are getting ready to transition the trucks to winter weather.

Birt moved, seconded by Shipley to approve the quote from Stew Hanson for a 2022 Dodge Crew Cab DRW 4×4 Chassis 4500 series for $54,600 to be delivered in May for Secondary Roads. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Akin to approve the claims as followed. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Akin to approve increasing the dispatcher/jailer pay rate for a Dispatcher Level 1 to $16-$20.50, Level 2 to $20.50-$22.50, and Level 3 to $22.50-$26.00. All supervisors voted aye.  Motion carried.

The Board of Supervisors, under the authority of the 2021 Code of Iowa, formed a canvassing board to check the returns of the City/School held on November 2, 2021.  The findings, thereof, are record at length in Election Book #8 in the Adams County Auditor’s Office as required by Section 50.27 of the 2021 Code of Iowa. No obvious clerical errors were identified during the canvass and there was one absentee ballot that was rejected and not counted due to incomplete affidavit.  A total of 496 votes were cast in Adams County.  Pursuant to Iowa Code Chapter 50.22, 0 provisional ballots were received.  The following were declared elected as follows:

Carbon Mayor- John Gebbie

Carbon City Council – Donna Rochau, Michael Kempton, David B. Clark, Martin Jones, Cathy Jones

Corning Mayor – Janice M. Leonard

Corning City Council-At-Large – Dalton Davis

Corning City Council Ward 2 – Jerry Peckham

Nodaway Mayor- Patricia Shipley

Nodaway City Council – Christine Dunn, Fred Graf, Gary Poen, Brenda Dunn, Rebecca Poen

Prescott Mayor – Lisa Wilkinson

Prescott City Council – Jason Mitchell, Glen Hickman, Don Gee

Prescott City Council to Fill a Vacancy – Linda Adams

The 2^nd tier canvass for the Corning Community School District will be held on November 15, 2021.

Department Head Reports:    Sheriff – Alan Johannes would like to do a sealed bid for the 2006 Crown Victory that has been used by the reserves. Auditor – Becky Bissell received a quote to install key fob security locks on the doors going to the Auditor office and to the election equipment room. There is a grant that is available from the Secretary of State for increased Election security that could be used for the project.

Committee and Meeting reports were presented as follows:  Dixon – WIOA, Nov. 8, via Zoom; and Birt – SICOG, Nov 2, Creston and Conservation, Nov 4, Corning.

Akin moved, seconded by Dixon to adjourn the meeting at 10:45 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor