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Board Minutes

Board Minutes – June 6, 2022

The Adams County Board of Supervisors met on Monday, June 6, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Maynes to approve the agenda for the day along with the minutes of the May 31, 2022 meeting.  All supervisors voted aye.  Motion carried.

Jamie Stargell introduced Joslynn Moore as the interim Main Street Director until the position is filled or Joslynn returns to school in the fall.

Dixon moved, seconded by Shipley to approve of Resolution 2022-25 Transfer budgeted Property Taxes from Rural Services to Secondary Roads in the amount of $605,119.60.

Resolution 2022-25

$605,119.60    AUDITOR’S OFFICE OF ADAMS COUNTY, IOWA

June 6, 2022

To the Treasurer of Adams County, Iowa:

            YOU ARE HEREBY AUTHORIZED TO TRANSFER AS BUDGETED:

     Six Hundred Five Thousand One Hundred Nineteen Dollars and Sixty Cents

From Rural Services   11000-10300-812-99

To Secondary Roads   20000-10300-9020-20

BY ORDER OF THE BOARD OF SUPERVISORS

All supervisors voted aye.  Motion carried. The original resolution is on file in the Auditor’s Office.

Maynes moved, seconded by Akin to accept Janice Shepherd’s resignation from the Grant Township Clerk position effective June 30, 2022, and to appoint Michelle Draper to the position effective July 1, 2022. The board gave their sincere gratitude for Janice’s 44 years of service to Grant Township. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Maynes to approve going into closed session at 10:30 am to discuss County Engineer Position pursuant to Iowa Code section 21.9 (“A meeting of a governmental body to discuss strategy in matters relating to employment conditions of employees of the governmental body who are not covered by a collective bargaining agreement under chapter 20 is exempt from this chapter.”) All supervisors voted aye.  Motion carried. The board went into closed session.

Maynes moved, seconded by Akin to come out of closed session at 10:55 am. All supervisors voted aye.  Motion carried.  Akin moved, seconded by Dixon to extend an offer package for the County Engineer position. All supervisors voted aye.  Motion carried.

Department heads reports were presented. Secondary Roads – Karl McCarty shared all the secondary roads semis are unusable as they are broken down. He’s currently looking for leasing options. They are also interviewing Maintenance I candidates and hope to have someone hired soon to fill that position. Sheriff – Alan Johannes is concerned about the rising fuel costs and how it’s going to affect his budget. Recorder – Jamie Stargell shared last week her office was busy with boat registrations. Conservation – Travis Paul is working on end of the year projections. All the seasonal help is working and July 3rd will be when the lake has their firework display.

The board reviewed Adams County Ordinances Chapters 11-17.

Committee and Meeting reports were presented as follows:  Maynes – RC&D, June 2, Creston.

 Maynes moved, seconded by Akin to adjourn at 11:15 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors      Rebecca Bissell, Adams County Auditor

Board Minutes – May 31, 2022

The Adams County Board of Supervisors met on Tuesday, May 31, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Maynes to approve the agenda for the day along with the minutes of the May 23, 2022 meeting.  All supervisors voted aye.  Motion carried.

Devon Wood, the Republican Candidate for State Representative District 17, introduced herself to the board of supervisors during the public comments and explained her reasons for running.

Karl McCarty updated the board on the Secondary Roads Department. He has received some quotes on leasing semis. The crew is hauling sand for the resurfacing project on Birch Ave.

Shipley moved, seconded by Akin to approve the of the Design Services Agreement with Calhoun-Burns and Associates for the replacement of the Prescott 2nd Street Bridge. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Maynes to approve Utility Permit # 22-03 for SIRWA on Oak Ave in Section 9 of Colony Township. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Dixon to approve Brian Peterson as the rural resident to the Corning Library Board as recommended by Mayor Jan Leonard. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Shipley to approve the Solutions Licensed Code Support Agreement. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Maynes to approve the Schematic Design Fee for DCI Group and OPN for the Courthouse Renovation Project. All supervisors voted aye.  Motion carried.

Department heads reports were presented. Treasurer – Holly Schafer shared the delinquent tax notice will be in the paper this week. EMA- Bill Lyddon shared the last Hazard Mitigation meeting is set for June 23, 2022 at 6:30 pm. Auditor – Becky Bissell shared the June 7th Primary Election is coming right up. In discussion of the election, a board member had a conflict with the scheduled canvass of the election on June 14, so the date was changed to Monday, June 13 at 1:00 PM.

The board reviewed Adams County Ordinances Chapters 6-10.

            Committee and Meeting reports were presented as follows:  Shipley – MATURA, May 24, Corning and Main St., May 26, Corning; Dixon – SCI911, May 25, Creston; and Akin – CHI, May 24, Corning, and CHI, May 26, Corning.

            Maynes moved, seconded by Akin to adjourn at 10:15 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – May 23, 2022

The Adams County Board of Supervisors met on Monday, May 23, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Maynes to approve the agenda for the day along with the minutes of the May 16, 2022 meeting.  All supervisors voted aye.  Motion carried.

There were no public comments.

Chairperson Birt and Roads Supervisor Karl McCarty presented Ramon Haley with a plaque and congratulated him on his upcoming retirement from Secondary Roads. The board thanked Ramon for his dedication to serving the residents of Adams County during his 39 years.

Karl McCarty updated the board on the Secondary Roads Department. The crew is busy hauling rock.

Akin moved, seconded by Maynes to approve the claims as followed.  Motion carried.

Access SytmsRepairs           646.801
Alliant EnergyUtilities             92.751
Arrick,LorieOth Lab rel servi           595.001
Capital SanitarySup           197.251
Karen CarlReimb             59.501
Grantz,CarlaOth Lab rel servi           600.001
CHI HealthSAFETY           120.001
CHI hospitalServ       2,299.161
Corning Fam DentServ           326.001
Corning Munutilities           587.251
Corning MunUtil       2,638.013
Evans,TerryBd of Review Exp             16.001
Fastenal Cosup             69.561
FrontierPhone           194.152
Geer SantitationUtil             90.001
Geer SantitationUtilities             75.001
Good SourceSup           136.801
Henry AdkinsData Proc Exp.       4,989.411
HyVeeSup           137.703
IA DNRLicense           300.001
IA Law AcademyEdu           400.002
IACCVSOOther             50.001
IOVA TreasurerSchool or mtg exp             95.001
JEO Consultingoutside engineering       1,510.001
Mail ServServ           192.241
MTE Office CenterOff Sup/Exp             90.001
Pearson FuneralServ       1,250.001
Prairie Fabrrepair             69.081
PrimroseFood & Prov       4,125.001
Rhamy,TomOth Lab rel servi           400.001
Rick’s AutoRepair             93.971
RJs PlumbingRepair       2,035.593
Roberts,MichelleSchool or mtg exp             28.401
Greg SackettBd of Review Exp                2.001
Shield Tech. Corp.Maint Agreements     11,000.001
Shires,Donaldsafety reimb           125.001
SIRWAUtil           152.251
SW IA RECutili           611.531
SW IA RECUtil       3,524.782
State Hyg LabWell Permit             31.001
Swartz,DeniseOth Lab rel servi           400.001
U.S. BankDues & Memberships             25.001
U.S. BankFood & Prov           123.901
U.S. BankFuel, Tires, & Lub             47.361
U.S. BankGen Repairs       1,531.411
U.S. BankHardware           118.821
U.S. BankLic, Permits, Exam F             30.001
U.S. BankMin Equip & Hand Tools             48.081
U.S. BankOther           558.421
U.S. BankOth Sup/Equip             52.781
U.S. BankPlumbing Sup           237.431
U.S. BankPost & Mailing           139.041
U.S. BankReg fees/Meet/Sc           231.351
U.S. BankSafety & Protect.Sup           401.401
U.S. BankSchool or mtg exp           625.721
U.S. BankSup           686.341
U.S. BankPhone & Fax Serv           246.661
U.S. BankTyp-Print.-Bind.Serv.           380.001
United Farmer Coopfuel     27,696.511
United Farmer CoopFuel, Tires, & Lubr       5,737.492
Verizon WirelessMaint Agree           360.691
Vogel & Thomas HardMin Equip & Hand Tools                8.991
Vogel & Thomas HardOffice Sup/Exp             11.991
Vogel & Thomas HardParts           214.261
Vogel & Thomas HardPerm Landscaping       1,760.401
Vogel & Thomas HardSafety & Prot.Sup           129.001
Whipps SalesMach & Equip Pur     15,700.001
ZieglerREPAIR       9,123.051
Grand Total    106,582.27 

Lisa Brown and Kandi Miller with the Attorney’s office shared with the board that the Victim Witness Advocate Grant funding is going to be reduced by 20% starting Oct 1, 2022. 

Treasurer Holly Schafer explained to the Board the County-Held tax sale certificate for Parcel #8748100 did not end up getting sold as was previously discussed at the May 16 meeting.

Shipley moved, seconded by Dixon to open the public hearing at 10:00 am for the FY 21/22 Budget Amendment. All supervisors voted aye.  Motion carried. There were no written or oral objections submitted. Dixon moved, seconded by Maynes to close the public hearing at 10:05 am for the FY 21/22 Budget Amendment. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Akin to approve Resolution 2022-23 Approval of FY 21/22 Budget Amendment and 100% appropriations.

RESOLUTION #2022-23

RECORD OF HEARING AND DETERMINATION ON THE BUDGET AMENDMENT

AND CHANGE OF APPROPRIATIONS


On this 23rd day of May, 2022 the Adams County Board of Supervisors met in session for the purpose of amending the current operating budget adopted March 13, 2021. The notice, time, and place of hearing was published on May 12th, 2022. The amendment and appropriations for new expenses was taken up and considered and taxpayers heard for or against the amendment as follows and amendment and 100% appropriations passed unanimously:

Increase in fuel expenses and facilitated a grant for the County Attorney’s department, ARPA funds and other unforeseen administrative costs.  Voting Aye:  Birt, Shipley, Dixon, Maynes, Akin.  Voting Nay:  None.  Motion carried.  Attested by Rebecca Bissell, Adams County Auditor. The original resolution is on file in the Auditor’s Office.

The board reviewed Adams County Ordinances Chapters 1-5.

Discussion on Courthouse renovations took place. Surveyors and hazardous material inspectors have been to the courthouse.

Department Head Reports – IT – Tom Williams has been evaluating software to help him monitor the courthouse’s IT operations and he is working on which software to implement. Treasurer – Holly Schafer stated the County Tax Sale is set for June 20th. The delinquent list will be published in next week’s paper. Sheriff’s Dept – Sheriff Johannes stated the Sheriff’s office received notice that Primrose will no longer be providing meals for the jail. Johannes is currently looking for other options. He also informed the board the rear end went out on one of the sheriff’s trucks and will need to be fixed.  Recorder – Jamie Stargell reported that her Deputy is looking to retire next fiscal year so there will be a need for a budget amendment. Secondary Roads – Karl informed the board that replacement costs on equipment is going up and he is working on providing new numbers to our insurance provider which will increase our premium. Conservation – Travis Paul shared he’s working on grants for future projects. The department purchased another mower and ATV. He and his staff have been participating in educational programs with multiple grades from several schools these past few weeks.

            Committee and Meeting reports were presented as follows:  Maynes – Crossroads Finance via Zoom, May 17, RC&D, April 17, Creston; Birt – SICOG, May 20, Greenfield; and Akin – ACEDC, May 19, Corning, and Southern Hills Mental Health, May 20, Corning.

            Akin moved, seconded by Dixon to adjourn at 10:45 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – May 16, 2022

The Adams County Board of Supervisors met on Monday, May 16, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve the agenda for the day along with the minutes of the May 9, 2022 meetings.  All supervisors voted aye.  Motion carried.

There were no public comments.

Roads Supervisor Karl McCarty updated the board on the Secondary Roads Department.  Karl is working with our insurance to update the value of the equipment.  Replacement cost is about $4/$1000 of value so will have replacement cost on the plows and maintainers and ACV for the rest of the equipment.  He is waiting for leasing information from Brown’s for the possibility of leasing the department’s semis. 

Akin moved, seconded by Dixon to update the Adams County Employee handbook regarding vacation pay out at separation of employment.  The following shall be added to the handbook.  “After the conclusion of one full year of employment, if an employee separates employment, the employee shall be paid for all awarded and unused vacation and any vacation that has been accrued but not awarded.  For the purposes of calculating the amount of vacation “accrued but not awarded”, the employee shall be paid for the value of his/her vacation based upon the number of full months worked from his/her anniversary date until the date of separation.  Motion carried.

Maynes moved, seconded by Akin to assign County-held tax certificates to Situs Cultivation, LLC for Parcel #8748100 for a cost of $3827 plus $25 deed fee and Parcel #2026100 for a cost of $205 plus $25 deed fee.   Motion carried.

Shipley moved, seconded by Dixon to approve the Business Property Tax Credits that meet the criteria of the program.  Motion carried.

Birt updated the board that the last application for the Engineer’s position has been received and they will work to begin scheduling interviews.  Several members of the Board of Supervisors, several Secondary Roads employees and the county’s HR consultant will be the interview team once interviews are scheduled.

Birt updated the board that Jamie Stargell will be planting the courthouse flower pots this year and the cost will come from the Supervisor’s budget. 

Department Head Reports – IT – Tom Williams is working on reports and also working on an issue in the Sheriff’s Department. Treasurer – Holly Shafer stated the county taxes are down to $90,000 left to collect. Duncan has started doing drive exams and is doing well. She attended Treasurer’s School last week for four days.  Auditor – Applied for the 2nd half of ARPA funds, OPN had a surveyor here last Thursday looking at the courthouse, absentee ballots will begin to be mailed out on the 18th and in-person absentee voting will begin the same day. Sheriff’s Dept – The department is on the lookout for a high-speed motorcyclist who is running on Hwy 34, Recorder – Jamie reported that her office is working on a preservation project and also creating a binder of the deputy’s job duties, roles, and instructions. Secondary Roads – Karl told the board that applications are coming in well for the secondary roads position.

            Committee and Meeting reports were presented as follows:  Dixon – WIOA via Zoom, April 16, ATURA, Tingley, April 17; Shipley – Main Street, May 9, Corning; Birt – Conservation, May 12, Corning.

            Akin moved, seconded by Dixon to adjourn at 10:05 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – May 9, 2022

The Adams County Board of Supervisors met on Monday, May 9, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Maynes to approve the agenda for the day along with the minutes of the May 2, 2022 meetings.  All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Dixon to approve the Utility Permit #22-02 for SIRWA on Quarry Rd. All supervisors voted aye.  Motion carried.

Roads Supervisor Karl McCarty updated the board on the Secondary Roads Department. He said they are down to one semi-truck as of this morning. The crew is busy hauling contract rock.

Akin moved, seconded by Dixon to approve the claims as presented. All supervisors voted aye.  Motion carried.

Access LeasingEquip. New And Rental$141.191
ACEDCContrib.-Oth Gov.&Org$25,000.001
Adams Co AmbCont$4,166.661
Free PressLegal$279.891
Free PressLegal Publications$35.701
Adamson,SarahEmployee Mile & Subs.$50.001
Adamson,SarahPhone & Fax Service$35.001
Ahlers & Cooney, P.C.Admin Costs$1,250.001
AkinRepair$794.162
AkinREPAIR$20.991
Anderson,LarkinAcct.-Aud.-Cler.Serv.$525.001
Anderson,TannerPhone & Fax Service$35.001
Arnold Supplyrepair$294.251
Arrick,LorieOth Lab rel servi$470.001
B&S ConcreteConcrete & Clay Prod.$3,650.001
Behlers,Kevinsafety reimb$149.751
Bissell,BeckyReimb$51.001
BlackStrap Inc.road mtl$7,575.801
Bolton & MenkOUTSIDE ENGINEER$1,863.001
Bomgaarsrepair$51.981
Lisa BrownServ$150.001
Calhoun-Burnsoutside engineer$1,663.501
Capital SanitarySup$479.391
Karen CarlReimb$127.001
Grantz,CarlaOth Lab rel servi$400.002
Nancy CarmichaelReimb$600.001
Cent IA Dist IncSup$4,867.501
Cent IA DetentionServ$468.091
Cornhusker Intnlrepair$1,295.241
Corning TireRepair$1,208.532
Dist 4 AuditorsMtg Exp$15.001
Dollar Generalsup$23.501
Fastenal Cosup$5.421
Feeders Grainsup$3,022.601
Finish Line Trophiesretire plaque$32.001
FMTCphone$147.691
FMTCPhone & Fax Service$655.041
Frank’s BodyRepair$200.001
Fulton,JeffPhone & Fax Service$35.001
Garden & AssocRepair$3,654.071
Carl GoodsonReimb$297.051
Graphic IdeasSup$162.001
Greater Reg MedDoc and/or Hosp. Care$240.801
Grn Valleyutil$40.001
Hawhee Truckrepair$8,710.701
IA WorkforceUnemploy Comp$2,619.001
InfomaxRental$112.621
IOVA TreasurerSchool or mtg exp$90.001
Karl ChevroletEquip. New And Rental$790.611
Karl ChevroletMotor Vehicle$1,300.001
Kinser,Dalereimb$30.001
Mail ServServ$139.111
McCarty,Karlreimb$30.001
MidAmericanutilities$50.201
Midwest Wheelsup$777.421
MTE Office CenterOffice Sup/Exp$24.451
Newton Doorsrepair$198.461
Northland Prod Corepair$439.661
Omaha Truck Centerrepair$279.991
Paul,TravisReimb$109.981
Pearson FuneralServ$1,250.001
Poor Boyz LLCSanit Disposal$593.751
Quality GlassReg fees/Meet/Sc$297.001
Red StarSup$114.501
Rick’s AutoRepair$790.051
RJs Plumbingrepair$35.241
RJs PlumbingRepair$1,830.251
Robinson ImplementFuel, Tires, & Lub$161.301
Robinson ImplementREPAIR$308.461
Schildbergrock$223,158.121
Schneider GeospatialMaint Agree$162.001
Shepherd RepairServ$313.301
SIRWAutilities$89.001
Solutions HarrisComputer Maint$1,427.502
Solutions HarrisComp Prog. & Updat$36.251
Sutton,MartiPhone & Fax Service$60.001
Travis Ironrepair$247.501
U.S. Bank EquipMaint Agree$97.141
U.S. Dept of TreasFica County Contr$5,859.981
UMB BankBank Charges$250.001
UMB BankGO Bond Redem$395,000.002
UMB BankInt-GO$28,952.502
UMB BankInt-Oth Debt$8,350.001
UMB BankOth LT Debt Rede$70,000.001
Verizon Connectradios$469.511
Verizon Wirelesscomputer$68.561
Vogel & Thomas Hardsup$17.551
Vogel & Thomas HardCust Supplies$118.991
Wheatley,RickWell Plugging$500.001
Whipps SalesMotor Veh.Equip & Rep$15,306.001
Grand Total $837,795.44 

Shipley moved, seconded by Maynes to approve a County Burial Request.  All supervisors voted aye.  Motion carried.

Discussion on updating the vacation pay-out at separation of employment was tabled until we hear back from the County’s HR consultant.

Dixon moved, seconded by Akin to approve Resolution 2022-22 calling election on proposal to enter into a loan agreement and issue General Obligation Bonds for the purpose of funding a certain Adams County Courthouse Project.

Resolution 2022-22

Resolution calling election on proposal to enter into a loan agreement and issue General Obligation Bonds for the purpose of funding a certain Adams County Courthouse Project

WHEREAS, the Board of Supervisors (the “Board”) of Adams County, Iowa (the “County”), has established the Adams County Courthouse Urban Renewal Area (the “Urban Renewal Area”); and

WHEREAS, the Board heretofore proposed to enter into a General Obligation Urban Renewal Courthouse Improvement Loan Agreement (the “Loan Agreement”) and to issue general obligation bonds in a principal amount not to exceed $8,500,000 pursuant to the provisions of Subsection 331.441(2)(b)(14), Section 331.402, Section 331.442, and Chapter 403 of the Code of Iowa, for the purpose of carrying out the Adams County Courthouse Project (the “Courthouse Project”), a project in the Adams County Courthouse Urban Renewal Area authorized by action of the Board on February 28, 2022, and in lieu of calling an election upon such proposal, has published notice of the proposed action and has held a hearing thereon, and on or before March 21, 2022, a petition was filed with the County asking that the question of entering into the Loan Agreement be submitted to the registered voters of the County; and

WHEREAS, the Board deems it necessary and advisable that the County continue to pursue authorization of the proposal to enter into the Loan Agreement and to issue General Obligation Bonds (the “Bonds”) in evidence of its obligations thereunder; and

WHEREAS, pursuant to Sections 331.402 and 331.442 of the Code of Iowa, before the County may authorize the proposal to enter into the Loan Agreement and issue the Bonds, the County must hold a special election upon such proposition and receive a favorable vote from at least 60% of the total votes cast at such special election; and

WHEREAS, in accordance with Section 331.442 of the Code of Iowa, as part of the Board’s action to set a date for an election on such proposition, the Board must publish notice of such proposition, including a statement of the amount and purposes of the loan agreement and the bonds to be issued, and a statement of the estimated cost of the Courthouse Project, which notice must be published, as provided in Section 331.305 of the Code of Iowa, with the minutes of the meeting at which the Board adopts a resolution setting the date for an election on the question of entering into the loan agreement and issuing such bonds;

NOW, THEREFORE, IT IS RESOLVED by the Board of Supervisors of Adams County, Iowa, as follows:

Section 1. The Board of Supervisors intends to undertake the Courthouse Project, as more particularly described in Section 2 below, at an estimated cost of $8,500,000. In accordance with Section 331.442 of the Code of Iowa, this cost figure is an estimate and shall not be binding on the Board in later proceedings related to the Courthouse Project.

Section 2. A special county election is hereby called and ordered to be held in and for the County in conjunction with the general election on September 13, 2022, at which there will be submitted to the voters of the County the following proposition:

“Shall Adams County, State of Iowa, enter into a loan agreement and issue its general obligation bonds in an amount not exceeding $8,500,000, for the purpose of undertaking renovations to the County Courthouse, primarily including, but not limited to, constructing an addition to the front of the building for improved public access and improving, furnishing and equipping Sheriff s Department facilities, offices and common areas?”

Section 3. All of the foregoing matters are adopted and resolved by this Board, and the County Auditor is hereby authorized and directed to issue a proclamation and notice of the proposition and of the time and place of the election and to take all other actions necessary pursuant to state law to conduct the election. In addition, in accordance with Sections 331.305 and 331.442 of the Code of Iowa, the County Auditor is hereby authorized and directed to publish the minutes of the Board meeting at which this Resolution is adopted, including the full text of this Resolution, and to publish along with those minutes the Board’s Notice of Special Bond Election that is attached to this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are hereby repealed, to the extent of such conflict.

Passed and approved May 9, 2022.  All supervisors voted aye.  Motion carried. Attested by Adams County Auditor, Rebecca Bissell. The original resolution is on file in the Auditor’s Office.

Akin moved, seconded by Dixon to approve continuing design work on the County Court House Renovations. All supervisors voted aye.  Motion carried.

Department Head Reports – IT – Tom Williams set up software to monitor the traffic trying to gain access to our systems, Treasurer – Holly Shafer stated May notices went out so have been seeing more taxes come in. The county taxes are down to $126,000 left to collect. Auditor – Becky Bissell shared they had a building security assessment to review the Courthouse’s security. The way the Business Property Tax Credit (BPTC) is administered has been changed with the signing of HF 2552. She also shared that mailed ballots can go out beginning on May 18th and that In-Person Absentee voting will begin in the Auditor’s office on May 18th as well.

Committee and Meeting reports were presented as follows:  Maynes – RC&D, Creston, May 5.

Dixon moved, seconded by Akin to adjourn at 10:15 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – May 2, 2022

The Adams County Board of Supervisors met on Monday, May 2, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve the agenda for the day along with the minutes of the April 25 and 26, 2022 meetings.  All supervisors voted aye.  Motion carried.

Roads Supervisor Karl McCarty updated the board on Secondary Roads. Maynes has had complaints on rocks falling off trucks as the crew is hauling. Karl stated he has already addressed the concern with the crew. They are not filling the trucks as full when it’s a windy day and also trying to clear the rock from the sides of the trucks.

Jayne Templeton, with Miltner Insurance presented the increase in dental rates and life insurance rates.

Akin moved, seconded by Dixon to approve the Burial Request Form. All supervisors voted aye.  Motion carried.

Maynes moved, seconded by Shipley to approve Engagement Letter with Anderson Larkin for FY 22 Audit Services. All supervisors voted aye.  Motion carried.

Discussion was held to update the vacation policy in the Employee Handbook regarding vacation payout at separation of employment. The Board is still finalizing the wording and has tabled it until next week.

The board discussed the proposed budget amendment for FY 21/22. Shipley moved, seconded by Akin to set the FY 21-22 budget amendment public hearing for May 23,2022 at 10:00 am. All supervisors voted aye.  Motion carried.

Board discussed setting up a committee to help spread the word on the Courthouse Renovations and why the need is there.

Department Head Reports – Conservation – Travis Paul stated they are starting to see more campers at the park and the busy season is going to begin. Everything is turned on and there were no major water leaks. They have upcoming environmental ed classes coming up with Corning Elementary and Lenox schools. Treasurer – Holly Schafer has sent out May notices and the County is around $166,000 in uncollected taxes. Sheriff – Alan Johannes shared prom was the big event this last weekend and they had no major issues. Auditor – Becky Bissell completed the ARPA reporting for the projects the County planned on using the funds for last week. This report was due April 30th. Working on updating Job Descriptions with Department heads.

            Committee and Meeting reports were presented as follows:  Shipley – Loss Control, April 27, Corning; Maynes – Crossroads, April 25, Creston, and Hazard Mitigation, April 28, Corning; Dixon – Hazard Mitigation, April 28, Corning, SCI911, April 27, Creston, and Trolly, April 28, Creston; Akin – 5th Judicial, April 27, via Zoom.

            Akin moved, seconded by Shipley to adjourn at 11:00 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – April 26,2022

The Adams County Board of Supervisors met on Monday, April 26, 2022 at 10:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt

            The board met to discuss the time line for the Courthouse renovation project and the special election that will be needed. No action was taken.

            Akin moved, seconded by Maynes to adjourn at 11:30 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – April 25, 2022

The Adams County Board of Supervisors met on Monday, April 25, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve the agenda for the day along with the minutes of the April 18, 2022 meeting.  All supervisors voted aye.  Motion carried.

Roads Supervisor Karl McCarty presented the proposed Secondary Roads budget amendment for FY 21/22.

Akin moved, seconded by Maynes to approve Resolution 2022-20 for FY 22/23 Establishing 2022 Noxious Weed Control for Adams County.

RESOLUTION NO. 2022- 20 FOR FY 22/23

RESOLUTION ESTABLISHING 2022 NOXIOUS WEED CONTROL FOR ADAMS COUNTY

BE IT RESOLVED by the Board of Supervisors of Adams County:

THAT PURSUANT TO THE PROVISIONS OF Chapter 317, Code of Iowa, it is ordered:

THAT EACH OWNER AND EACH PERSON in the possession or control of any lands in Adams County shall cut, burn or otherwise destroy all noxious weeds thereon, as defined in this chapter, at such time in each year and in such manner as shall prevent said weeds from blooming or coming to maturity, and shall keep said lands free from such growth as shall render the streets or highway adjoining said lands unsafe for public travel. Noxious weeds shall be cut as is necessary to prevent seed production:

May 15, 2022Musk Thistle
June 15, 2022Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrel, Wild Sunflower, Poison Hemlock, Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard
July 1, 2022Field Bindweed, Horse Nettle, Perennial Sow Thistle, Quack Grass, Butterprint, Puncture Vine, Cocklebur, Bull Thistle, Shattercane
July 16, 2022Mutliflora Rose

THAT IF THE OWNER OR PERSONS in possession of any land in Adams County fail to comply with the foregoing orders, the Weed Commissioner shall cause this to be done and the expense of said work, including cost of serving notice and other costs, if any, shall be assessed against the real estate.

All supervisors voted aye.  Motion carried.  Attested by Rebecca Bissell, Adams County Auditor.  The original resolution is on file at the Auditor’s Office. 

Sheriff Alan Johannes presented his proposed Sheriff Office budget amendment for FY 21/22.

Akin moved, seconded by Maynes to approve Resolution 2022-21 Transferring Hotel Motel Fund to Conservation Reserve Fund.

RESOLUTION 2022-21

$4,518.76   AUDITOR’S OFFICE OF ADAMS COUNTY, IOWA

To the Treasurer of Adams County, Iowa:

YOU ARE HEREBY AUTHORIZED TO TRANSFER:

From: Hotel Motel Tax Fund   18000-10300-814-99

To:  Conservation Reserve Fund 68000-10300-9040-70

BY ORDER OF THE BOARD OF SUPERVISORS

All supervisors voted aye.  Motion carried.  Attested by Rebecca Bissell, Adams County Auditor.  The original resolution is on file at the Auditor’s Office. 

Maynes moved, seconded by Shipley to approve claims as presented. All supervisors voted aye.  Motion carried.

Alliant EnergyUtilities           117.291
Bissell,BeckyReimb              52.501
BlackStrap Inc.road mtl        3,176.911
Brown, LisaSchool or mtg exp           150.961
Grantz,CarlaOth Lab rel servi           300.002
CHI HealthMed & Lab.Sup           186.001
CHI hospitalServ           660.241
Cintassafety              47.551
CJ Cooper & AssocSafety           140.001
Coens Furn IncBuildings        8,400.001
Corning Fam DentistryServ           247.341
Corning HotelContrib.-Oth Gov.&Org     17,471.162
Corning Munutilities           692.591
Corning MunUtil        2,652.813
CSSI- Terry TaylorGeneral Repairs           717.251
Dasher ElecServ              75.001
Dencorepair     56,864.001
DASDues & Memberships              50.001
Detlaff,AmyEmployee Mile & Subs.              95.001
Fastenal Cosup           713.381
FrontierPhone              62.291
Geer SantUtil              90.001
Geer SantUtilities              75.001
Heartland BusComputer Mainten        1,207.871
Holiday InnSchool or mtg exp           257.601
HyVeeSup           316.982
IA Law AcadEdu           100.001
InfomaxEquip           339.482
ISACA TreasurerReg fees/Meet/Sc           210.001
ISCTAReg           150.001
JEO Consultingoutside engineering        1,776.251
Lawson Productsrepair              59.521
Lincoln Ctr Truckrepair        4,512.501
Mail ServServ        1,627.531
Maynes,BobbiEmployee Mile & Subs.           268.001
MenardsOther Supplies/Equip              20.061
MW Perform Patchsup           190.001
Midwest Wheelsup        1,041.271
Miller,KandiSchool or mtg exp           390.001
Motor InnREPAIR           300.001
Pocahontas Co. SheriffLegal & Ct-Rel Serv.              49.221
Prairie FabricationREPAIR           828.781
RJs PlumbingRepair           166.081
Roberts,MichelleSchool or mtg exp              48.201
Robinson ImplementREPAIR           227.641
Safe LifeSafety & Protect.Sup           494.101
Schneider GeospatialMainten Agree        1,216.001
Shepherd RepairServ           494.301
Shires, JenEmploy Mile & Subs.              99.001
Snap On Toolssup           999.001
S Hills VetExp           270.001
SW IA RECutili           758.521
SW IA RECUtil           124.001
TAW CompServ              68.001
J L Houstonfuel tanks           935.601
TopSpot RentalsEquip. New & Rental           482.001
Turf SolutionsServ           110.001
Turner,NancyEmployee Mile & Subs.           105.001
U.S. BankComp Prog & Updat              59.991
U.S. BankFood & Provisions           163.101
U.S. BankFuel, Tires, & Lub           197.161
U.S. BankHardware           165.961
U.S. BankMtg Exp           248.071
U.S. BankMinor Equip & Hand Tools           245.931
U.S. BankMotor Veh.Equip & Repairs           352.521
U.S. BankOffice & Data Proc. Equip              76.001
U.S. BankOffice Sup/Exp              31.681
U.S. BankPrescriptions Medicine              61.901
U.S. BankReg fees/Meet/Sc           690.961
U.S. BankSafety & Protect.Supplies           338.431
U.S. BankSchool or mtg exp        1,525.301
U.S. BankSup        6,284.221
U.S. BankPhone & Fax Service           246.661
U.S. BankWearing App & Uniform           205.491
UlineTraffic & St Sign Mat           129.571
United Farmer CoopFuel, Tires, & Lub        4,549.762
Vavra, Billireimb           312.002
Verizon Connectradios           469.511
Verizon WirelessMainten Agree           360.511
Watson & Ryan PLCLegal & Ct-Rel Serv.           375.001
ZieglerREPAIR        1,309.551
Grand Total    131,679.04 

Department Head Reports – Conservation – All the bathrooms are turned on. Marti and Travis participated in the Middle School career day last week and they will be offering a hunter education course in the middle school again. Michelle Wilson helped with organizing an Earth Day and had quite a few volunteers show up to clean up the parks. The Conservation Department has auctioned off their old snowplow truck.  Travis has reserved a spot for Marti to become a certified officer. Spring burning has been completed. Travis is working with Garden & Associates platting more full-service sites at Lake View. Jeff is working on securing plans for two new cottages. Marti and Travis are participating in a program called “School of the Wild” with Lenox Middle School to teach them about wetlands, prairies, and other environments. Treasurer –May notices will be going out to the $178,000 still uncollected. Sheriff – Cadets have graduated from the academy and after two plus years we have a full functioning staff of deputies. The jail lights are on the list to be fully repaired. Starting July 2022, the Deputies will be issued on-duty cell phones. Auditor – Becky Bissell shared the second-grade class will be coming to the courthouse to learn about government and its operations on May 10th.

            Committee and Meeting reports were presented as follows:  Shipley – Main Street, April 18, Corning, Beacon, April 20, Corning; Birt – DHS DCAT, April 22, Creston;  Maynes – Crossroads Finance, April 19, via Zoom, and Beacon, April 20, Corning; Dixon – Beacon, April 20, Corning and Akin – Southern Hills, April 21, Corning;.

            Maynes moved, seconded by Dixon to adjourn at 11:00 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors      Rebecca Bissell, Adams County Auditor

Board Minutes – April 18, 2022

The Adams County Board of Supervisors met on Monday, April 18, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve the agenda for the day along with the minutes of the April 11, 2022 meeting.  All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Akin to approve the Members Proxy and renewal of ICAP Insurance. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Maynes to approve Resolution 2022-19 to destroy certain election records in the county Auditor’s Office.

RESOLUTION NUMBER #2022-19

RESOLUTION TO DESTROY CERTAIN ELECTION RECORDS IN THE COUNTY AUDITOR’S OFFICE

WHEREAS, Section 50.19 of the Code of Iowa states the commissioner of elections may destroy material pertaining to elections that are not required to be kept as permanent records; and

WHEREAS, the County Auditor’s Office has identified records appropriately for destruction and has inventoried said records as follows:

  • Primary Election – June 2020

THEREFORE, BE IT RESOLVED by the Adams County Board of Supervisors that the County Auditor destroy said records in an appropriate and secure manner according to Section 50.19 of the Code of Iowa.  All supervisors voted aye.  Motion carried. Attested by Rebecca Bissell, Adams County Auditor.  Original resolution is located in the Auditor’s Office,

            Auditor Bissell presented the recommendations from IMWCA site visits. The responses will be drafted and submitted.

            Travis Paul was recognized for his 20 years of service to Adams County Conservation Department.

            The board discussed Courthouse Renovations Project and is setting a separate meeting to discuss timelines of the project on Tuesday April 26, 2022 at 9:00 am.

Department Head Reports – Recorder – Jamie Stargell is still looking into texting options. Treasurer – Holly Schafer shared the county is at 98.7% taxes collected and is pleased with that. IT – Tom Williams working on updating the password policy. Sheriff – Alan Johannes shared the cadets are graduating from the academy this Thursday. EMA – Bill Lyddon stated they had a storm spotter training a couple weeks ago. Auditor – Becky Bissell shared that she and Nancy went to State Elections Administrators Training for Elections and Jen participated in an HR training last week. The office is continuing to work on preparing ballots and preparing for the upcoming June Primary.

            Committee and Meeting reports were presented as follows:  Shipley – Adams Community Foundation, Corning, April 13; Birt – SICOG, April 12, 14, Creston, Conservation, April 14.

            Akin moved, seconded by Dixon to adjourn at 10:30 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Douglas Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor

Board Minutes – April 11, 2022

The Adams County Board of Supervisors met on Monday, April 11, 2022 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon, Scott Akin, and Doug Birt. The meeting was called to order by Chairperson Birt and the Pledge of Allegiance was recited. Akin moved, seconded by Shipley to approve the agenda for the day along with the minutes of the April 4, 2022 meeting.  All supervisors voted aye.  Motion carried.

During the Public Comments Jamie Stargell representing a MainStreet committee discussed working on a business incubator project and was requesting letters of support from Elected officials for the project.

            Republican Candidate Paul Dykstra for State Representative District 17 introduced himself to the Board and shared his platform on which he’s running. He will be at the Republican Candidate Meet and Greet Thursday, April 14th at the Corning Community Center at 7:00 pm.

Shipley moved, seconded by Dixon to accept the letter from Taylor County terminating the 28E Agreement with Taylor County for the shared IT Director effective May 31, 2022. All supervisors voted aye.  Motion carried.

Maynes moved, seconded by Dixon to approve the claims as follows. All supervisors voted aye.  Motion carried.

Access LeasingMaint Agree           141.191
Adams Co AmbCont       4,166.661
Adams Co. ElectrElect Sup.& Parts       2,181.511
Free PressLegal       1,079.012
Free PressLegal Pub             71.401
Adamson,SarahEmploy Mile & Subs.             50.001
Adamson,SarahPhone & Fax Service             35.001
Ahlers & Cooney, P.C.Admin Costs       1,250.001
AkinRepair       1,559.561
AkinREPAIR           410.451
Anderson,TannerPhone & Fax Service             35.001
AramarkUniform           697.141
Arnold Supplyrepair       1,111.491
As You Wish DesignApp & Uniform           175.001
Brandt,BryTown Clerk Fee             40.001
Brown Partsrepair             46.301
Calhoun-Burnsoutside engin       4,060.451
Grantz,CarlaOth Lab rel servi           300.001
Central IA DetServ       2,082.002
CHI hospitalServ           206.391
CNH Indust Caprepair           398.741
Cornhusker Intrepair       1,188.621
Corning Tirerepair             27.001
Corning TireRepair       1,071.102
Dist IV TreasReg fees/Meet/Sc             15.001
Dollar GeneralSup             24.001
Don’s UniformsSup           722.132
Fastenal Cosup           909.331
Feeders Grainsup             14.651
FMTCphone           147.691
FrontierPhone           120.981
Fulton,JeffSchool or mtg exp             40.001
Fulton,JeffPhone & Fax Service             35.001
Carl GoodsonReimb           185.001
Hogan,JamieServ             30.001
IA DOTsupplies       2,713.501
InfomaxRental           112.621
IA Co Attys AssnDues & Member           271.001
IA Sec of StateVoter Reg             39.051
SEATDues & Member           150.001
Kinser,Dalereimb             30.001
McCarty,Karlreimb             30.001
MidAmericanutilities             58.511
MTE Office CenterOffice Sup/Exp             24.041
Benjamin MullenReimb           116.001
Northland Prod Corepair           793.831
Office MachSup           251.654
Omaha Truck Centerrepair           272.321
OPN ArchitectsEng Services     13,900.001
Paul,TravisReimb             60.001
Petersen TireSup             85.001
Poor Boyz LLCSanit Disp           593.751
Power Planrepair     12,626.061
PrimroseFood & Prov       4,627.001
R Cowell TacticalSaf & Prot.Sup           573.451
Rick’s AutoRepair           295.291
RJs PlumbingRepair           725.112
Roberts,MichelleSchool or mtg exp             48.201
Robinson,JaredTown Trustee Fee             30.001
Schafer WeldingSup           225.001
Schildbergrock     37,280.541
SIRWAutilities             89.001
SIRWAUtil           141.751
SW IA RECUtil       2,575.671
Kurt StoaksServ             30.001
Storey KenworthySup             16.331
Sutton,MartiSchool or mtg exp             40.001
Sutton,MartiPhone & Fax Service             60.001
Taylor Co SheriffServ             87.912
TopSpot RentalsEquip. New/Rental           100.001
Travis Ironrepair             55.301
Treasurer, IAOth Svcs – taxes coll       7,606.431
Turner,NancyEmployee Mile & Subs.           129.001
U.S. Bank EquipMainten Agree           105.181
UlineTraffic/St Sign Mat           538.111
United Farmer Coopfuel     14,554.111
United Farmer CoopFuels       1,323.091
Verizon Wirelesscomputer             68.561
Vogel & Thomas Hardsup           103.431
Vogel & Thomas HardJail Supplies             11.781
Western Eng  Comaterials           179.791
Grand Total   128,375.15 

Akin moved, seconded by Maynes to approve the Recorder’s Quarterly Report presented by Jamie Stargell. All supervisors voted aye.  Motion carried.

            Jamie Stargell presented information on a text program that would allow the county to push notifications to anyone that signed up for the service.  

            The board is still waiting for information from DCI on the cost for schematic design from OPN.

Department Head Reports – Secondary Roads – Karl McCarty said the department is continuing to haul rock and doing some mud jacking on culverts and roads.  IT – Tom Williams has seen an uptick in Phishing scams. Auditor – Becky Bissell sent email to department heads requesting budget amendment information. They are due by Friday April 15, 2022.

            The meeting was adjourned at 10:30 am.  All supervisors voted aye.  Motion carried.   

            ATTEST: Doug Birt, Chairperson, Adams County Board of Supervisors

     Rebecca Bissell, Adams County Auditor